Description

We are seeking a highly organized and proactive HR Generalist/Administrator to support the internal functions of the business, handling daily human resources administrative and operational tasks of our growing interior design firm with approximately 85 employees. This role is responsible for maintaining HR compliance, supporting employee relations, coordinating recruitment and onboarding, administering employee benefits, managing safety and workers’ compensation processes, tracking professional licenses and certifications, and assisting leadership with employee performance management and review processes for the design team.  

The ideal candidate is detail-oriented, people-focused, and capable of balancing administrative and operational responsibilities with a positive employee experience in a creative, fast-paced environment.

Key Responsibilities

Human Resources Administration

Support recruitment activities including posting jobs, scheduling interviews, onboarding, and new hire orientation
Maintain employee records, HR files, and confidential documentation
Coordinate employee training, performance review processes, and policy acknowledgments
Ensure compliance with federal, state, and local employment laws and company policies
Support employee relations initiatives and help maintain a positive workplace culture
Coordinate recruitment activities including job fairs, job postings, resume screening, interview scheduling, and candidate communication
Liaison between State Colleges and interns 
Partner with department managers to support hiring needs
Facilitate onboarding for new employees, including orientation, paperwork, systems access, and training coordination
Monitor onboarding progress to ensure a smooth employee experience
Assist leadership with employee performance review cycles and documentation
Track employee goals, evaluations, and development plans
Support managers with performance improvement documentation and HR best practices

Operations & Office Administration

Manage day-to-day office operations to ensure efficiency and professionalism
Responsible to set up new hires office space, supplies and equipment
Oversee office supplies, equipment, client relationships, and facility maintenance
Assist the VP of Operations with operational reporting, scheduling, and project coordination
Act as the communication bridge between management and client to address client concerns objectively
Effectively follow-up with management on structure and clarity
Develop and maintain administrative procedures and operational workflows
Coordinate meetings, calendars, travel arrangements, and company communications
Support implementation and management of operational systems and processes
Track and maintain insurance certificates and licenses

Benefits Administration

Administer employee benefits programs including health insurance, retirement plans, vacation, sick leave, and other company benefits
Serve as the primary point of contact for employee questions regarding health benefits, retirement plans, paid time off, sick time, and leave policies
Coordinate benefits enrollment, changes, and annual open enrollment processes
Liaison with benefits providers and insurance carriers to resolve employee issues and maintain accurate records
Track employee eligibility and benefits participation utilizing Employee Navigator.

Team & Cross-Department Support

Serve as a point of contact for employee questions and administrative support
Collaborate with design, procurement, accounting, and project management teams
Help improve organizational efficiency and internal communication
Maintain professionalism and discretion in handling sensitive information

Safety & Workers’ Compensation

Administer workplace safety programs and maintain OSHA-related documentation
Coordinate safety training and track compliance requirements
Manage workers’ compensation claims, incident reporting, and return-to-work processes
Work with managers and insurance providers to resolve claims efficiently

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• 3+ years of HR administrative or generalist experience
• Experience with recruitment, onboarding, benefits administration, workers’ compensation, and performance management
• Knowledge of employment laws and HR best practices