10 days old

Talent Management Coordinator

Population Council
New York, New York 10017
  • Job Code
  • Job Type
  • Job Status
    Full Time
  • Shift
    1st Shift

REPORTING TO:    Generalist, Global Talent Management

LOCATION:    New York, NY



POSITION SUMMARY:    The Talent Management Coordinator is an integral member of the US-based Global HR Team. S/he be responsible for supporting the Global Talent Management Team in all aspects of talent acquisition and administration. S/he will also provide general assistance to the Global HR team as assigned.


Talent Management:

  • Under the supervision of the Generalist, Global Talent Management, assist with staffing requests, place ads, source candidates, screen resumes, schedule interviews, conduct phone screens, and complete reference and background checks. Ensure all recruitment and hiring documents, records and reports are completed and submitted in a timely matter.
  • Prepare new hire paperwork, including drafting/sending appointment letters, preparing onboarding schedules, and sending out new hire documents via DocuSign. Conduct off-boarding of staff as needed, including scheduling exit interviews and calculating leave balances.
  • Prepare travel authorizations and check requests for candidate travel reimbursements. Liaise with travel agent to arrange candidate travel.
  • Audit and maintain recruitment electronic files and I-9 documents.
  • Assist with creation and maintenance of standard operating procedures (SOPs), documents, forms and org/flow charts.


  • As assigned, assist with drafting, reviewing and routing Consultant forms and agreements.
  • Ensure all e-file records are maintained appropriately.
  • Create/update consultant related SOPs, documents, forms and flow charts.


  • Code HR invoices and recruitment ad receipts for processing/expense reporting.
  • Provide backup HRIS support to the HR Data Coordinator as needed.
  • Provide administrative support to HR staff as needed.
  • Update HR intranet pages
  • Work on special projects as identified by Director, Human Resources.
  • Other duties as assigned.



  1. Bachelor’s degree and a minimum of 2-3 years of experience in human resources, or a satisfactory combination of related education and experience.
  2. Superior time management and multi-tasking ability. Excellent administrative and organizational skills; attention to detail, accuracy and follow-through.
  3. Excellent MS Office Suite skills, Experience with Serenic Navigator and Applicant Tracking Systems a plus.
  4. Great interpersonal, written and verbal communications skills to engage with people at all levels.
  5. Collaborative work style and demonstrated strength in customer service.
  6. Discretion and ability to handle confidential matters.
  7. Ability to work independently and as part of a team.


Application Deadline: November 28, 2018. When applying through the web portal please attach your CV and Cover Letter in Word or PDF format.

The Population Council is an international, nonprofit, nongovernmental institution that seeks to improve the well-being and reproductive health of current and future generations around the world and to help achieve a humane, equitable, and sustainable balance between people and resources. The Council conducts biomedical, social science, and public health research and helps build research capacities in developing countries. Established in 1952, the Council is governed by an international board of trustees. Its New York headquarters supports a global network of country offices.  We are seeking an individual to fill the position described.  If you know of a qualified candidate or are interested in this position, please apply at: http://www.popcouncil.org/employment/index.asp.

The Population Council provides equal opportunity; it does not discriminate against any person with regard to age, color, creed, national origin, disability, political belief, veteran status, religion, marital status, gender, gender identity, or sexual orientation. Decisions on employment are based on an individual’s qualifications as related to the position for which s/he is being considered. The Council especially encourages applications from qualified women and members of minority groups. The Population Council is international in the composition of its board of trustees and its staff, as well as in the nature and deployment of its activities.


Posted: 2018-11-01 Expires: 2018-12-01

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Talent Management Coordinator

Population Council
New York, New York 10017

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