7 days old

Payroll Supervisor

Chicago, Illinois 60626
  • Job Type
  • Job Status
    Full Time

Job Title: Payroll Supervisor

Department/Program: Accounting

Reports To: Senior Director of Finance

Union/Management: Management

Position Summary: Oversee the accounting, monitoring, and implementation of financial controls as it relates to payroll. Coordinate, assist, and supervise payroll staff.

Position Responsibilities:


  • Payroll will involve union and nonunion employees.
  • Supervise bi-weekly payroll activities and staff as needed.
  • Knowledge of wage assignments, tax levies, child support orders, etc.
  • Coordinate all activities with HR including staff raises, termination payments, insurance deductions, etc.
  • Coordinate and train agency staff on all third party payroll system changes / enhancements.
  • Maintain and edit payroll master files and intervene with problems.
  • Coordinate third party preparation of quarterly 941’s & IL941 and reconcile to GL.
  • Oversee annual preparation and reporting of W-2’s and reconcile to GL.
  • Back up payroll specialist as needed.

General Ledger:

  • Prepare bi-weekly payroll journal entries.
  • Prepare monthly accruals for payroll & benefit time.
  • Prepare monthly journal entry for the allocation of worker’s compensations.
  • Review payroll bank reconciliations for management of outstanding paychecks.
  • Reconcile payroll and other payroll related accounts to the GL monthly.
  • Maintain excel files for all changes to personnel for use in monthly allocations and program budgeting processes.
  • Participate in program budget meetings as needed.
  • Assist in analysis, maintenance and data input as needed.


  • Track and prepare Escheat Law/Compliance.
  • Prepare Workers Comp Insurance estimates and coordinate Workers Comp audits.
  • Prepare analyses and assist Director of HR with filings for insurance plans IRS Form 5500.
  • Prepare analyses and assist Director of HR with 401K & 403B audit and preparation of IRS Form 5500.
  • Assist in preparation of organizations’ filings of annual IRS form 990.
  • Unemployment tracking and accruals.
  • Prepare analyses and gather info for annual audit.
  • Prepare government and other funding source reporting/surveys as needed.
  • Other responsibilities as assigned.


Essential Skills and Experience:

  • Bachelor’s Degree in Accounting.
  • Ability to analyze and evaluate financial and accounting records and identify problems.
  • Ability to make objective decisions timely and effectively.
  • Leadership skills: a demonstrated ability to lead people and get results through others.
  • Planning skills: an ability to think ahead and plan over a given time span.
  • Management skills: the ability to organize and manage multiple priorities.
  • Strong customer orientation.
  • Excellent interpersonal and communication skills.
  • High performance teams and a strong team player.
  • Commitment to company values.
  • Computer proficient.

Reporting to this Position: Potentially one payroll specialist

Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Physical Demands: While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch, or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
  • Work Environment: While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.


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Payroll Supervisor

Chicago, Illinois 60626

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Chicago, Illinois

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