11 days old

Payroll & Benefits Coordinator

Western Branch Diesel
Portsmouth, Virginia 23703
  • Job Type
  • Job Status
    Full Time
  • Shift
    1st Shift

Western Branch Diesel is a distributor and service provider for Detroit Diesel, John Deere, MTU, MTU Onsite Energy, Volvo Penta, Wheeltime, and Allison Transmissions.

Headquartered in Portsmouth, Virginia, Western Branch Diesel operates out of 11 branches strategically located throughout Virginia, West Virginia, Ohio, Kentucky, and North Carolina. These branches provide sales and service to the construction and industrial, marine, mining and quarry, oil/gas, on-highway, and power-generation markets. The company’s 300+ team members include over 150 highly trained service technicians.

Western Branch Diesel is looking for a results oriented, self-driven Payroll & Benefits Coordinator in our Portsmouth, VA office. This full-time, exempt position is responsible for processing biweekly payrolls, coordinating benefit enrollment activities, overseeing leave of absence administration and providing departmental administrative support including record-keeping, file maintenance, and HRIS entry.  

Essential Duties and Responsibilities: 

  • Ensure accurate & timely processing of multi-state, biweekly payroll for 300+ employees 
  • Review and verify source documents (garnishments, child support orders, change forms, etc.) and update HRIS as needed
  • Prepare and process 401k data file based on bi-weekly payroll withholdings
  • Prepare week/month/quarter end payroll & benefits journal entries and reconcile to GL
  • Process new hires and handling of related paperwork, ensuring completion and accuracy
  • Maintain I-9 documentation for all employees
  • Complete quarterly multi work site reports
  • Facilitate, track and process new hire and re-hire benefit enrollments
  • Support Open Enrollment activities
  • Coordinate FMLA and non-FMLA leave processing and tracking
  • Process monthly billings from insurance providers
  • Responds to employee inquiries in timely manner regarding payroll and benefits information
  • Maintain basic knowledge of legal requirements and government reporting regulations affecting payroll, benefit administration, leave administration, and document retention


Qualified candidates will posses the following:

  • 3+ years of direct experience in payroll, ADP WorkforceNow preferred
  • 1-3 years of direct experience in benefit administration 
  • BA/BS degree in Human Resources or related field
  • PHR or SHRM-CP preferred
  • Excellent communication, organization, and interpersonal skills
  • MS Office proficiency
  • Ability to maintain confidentiality when performing all job duties
  • Knowledge of payroll accounting practices

Western Branch Diesel offers:

  • Medical, Dental, Vision, and Voluntary Life coverage
  • Company-provided short-term/long term disability and employee life insurance
  • 401k
  • Employee Assistance Program (EAP)
  • Paid Annual Leave
  • Paid Holidays
  • Competitive wage, DOE


Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Payroll & Benefits Coordinator

Western Branch Diesel
Portsmouth, Virginia 23703

Share this job

Payroll & Benefits Coordinator

Western Branch Diesel
Portsmouth, Virginia

Separate email addresses with commas

Enter valid email address for sender.

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast