8 days old

Payroll and Benefits Manager

Callaway Resort & Gardens
Columbus, Georgia 31822
  • Job Type
  • Job Status
    Full Time

The Payroll, Benefits & Leave Manager performs duties at the professional level in some or all of the following functional areas: Payroll processing; Benefits Management, Leave Management and Training. The position requires an individual who is capable of interacting with all levels within the property. The individual must be sensitive to the business needs, as well as employee goodwill.


Job Functions


  • Benefits Management
    • Ensure accuracy of data in HRIS as it relates to benefits eligibility
    • Maintain ACA reporting via HRIS; compile End of Year 1095/1094
    • Develop full understanding of the Benefits Administration process handled by Palmer & Cay with the potential of taking over this piece
    • Conduct a monthly benefit meeting for newly eligible employees (new hire or hourly status change) & submit changes via HRIS (eventually this will be part of new hire orientation)
    • Participate in benefit renewal discussions with Palmer & Cay
    • Analyze plan designs and pricing at renewal to determine best fit for Callaway & Team Members
    • Create streamlined, efficient Open Enrollment process from initial communication to eligible employees through to post-enrollment communication
    • Research trends/legal developments in the benefits arena to ensure compliance
    • Communicate impact of separation on benefits to outgoing employees
    • Maintain open communication with Accounts Payable to reconcile benefits billing
    • Complete Unemployment paperwork


  • Training
    • Participate in new employee orientation (benefit review/timeclock)
    • Facilitate Manager training on payroll-related topics such as: scheduling to the business; forecasting; navigating the HRIS; reviewing reports; unemployment
  • Leave Management
    • Explain disability plans to those requesting to file a claim
    • Determine FMLA eligibility of TM requesting disability
    • Facilitate/administer filing of claim
    • Explain FMLA to those eligible
    • Facilitate/administer FMLA paperwork
    • Update leave status on HRIS (adds FMLA hours, if eligible)
    • Explain FMLA recording to manager of TM
    • Make arrangements with TM on payment of insurance deductions while on leave
  • Payroll/Labor Management
    • Responsible for the bi-weekly processing of payroll which includes, at minimum
      • Reviewing timecards on a weekly basis
      • Communicating missed punches/timecard anomalies to respective managers
      • Receiving, reviewing and analyzing back-up for supplemental pay, ie:
        • Lessons
        • Tips
        • Incentives
        • Review vacation/PTO requests to ensure time is available prior to processing
        • Review Bereavement Leave to ensure TM is eligible in accordance with policy
        • Compile unused deductions report to ensure payment of insurance premiums for TM on leave/absent or with reduced hours.
        • Communicate arrears report to VP of HR & reach out to TM to ensure payment schedule has been created
        • Transmit 401K employee deferrals to 401K provider
        • Process garnishments
        • Handle requests for Qualified Medical Child Support Orders (QMCSO) to determine whether TM meets requirement based on pay; responds accordingly
    • Primary POC with HRIS
    • Participate in various HR & Financial Audits throughout the course of the year
      • Cottage & Villa
      • 401K
    • Produce scheduled reports, as well as ad-hoc reports
      • BLS reporting requirements
      • Bi-weekly Payroll reports to CEO/VP
      • Worker’s Comp rating
      • Schedule variance report
    • W-2 preparation (3rd party sick pay, non-taxable reimbursements, etc.)
    • Oversee unemployment paperwork
    • Data entry for month-end (journal entries, accruals, GL – work with financial system)
  • Professional Development
    • Stay informed of trends, changes affecting HR through participation in webinars, reading of publications, etc.

The above list of job functions is not inclusive. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



Qualification Summary

  • Bachelor's Degree or the equivalent years of experience
  • HR Certification (SHRM or HRCI)
  • 3-5 years of HR Generalist experience
  • 1-3 years payroll processing experience
  • Basic accounting aptitude
  • Previous work experience in hospitality or retail environment
  • Excellent communication skills - verbal, written and presentation skills, required.
  • Proficient computer skills in MS Word, Excel, and Project


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Payroll and Benefits Manager

Callaway Resort & Gardens
Columbus, Georgia 31822

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Payroll and Benefits Manager

Callaway Resort & Gardens
Columbus, Georgia

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