26 days old
2018-03-262018-04-25

Payroll/Accounting Assistant

CareStaff Partners
Hollywood, Florida 33024
  • Job Type
    Employee
  • Job Status
    Full Time

Payroll and Accounting Assistant 

Pay Rate = $21.50 to $26.00 per hour (dependent on experience) 

Summary:

CareStaff Partners is a national Healthcare Staffing agency specializing in the temporary/contract placement of Rehab and Nurse professionals.

The Payroll and Accounting Assistant supports CareStaff's Director of Finance with the company's financial objections by providing financial analysis and recommendations. This position assists with payroll administration and facilitates tasks necessary to accomplish CareStaff's payroll processing, audit preparation, performance of accounting related tasks, assists with tax compliance issues and regulatory documents. Must have ability to build and maintain relationships with clients, vendors and CareStaff's employees.

Essential Functions of the job:

  • Operates computers programmed with accounting software to record, store, and analyze information.
  • Checks figures, postings, documents and contracts for correct entry, mathematical accuracy and proper codes.
  • Assists in the development of finance organizational strategies by contributing financial and accounting information, analysis, and recommendations to strategic thinking and direction; establishing functional objectives in line with organizational objectives.
  • Assists in the development of financial strategies by forecasting capital, facilities and staff requirements; identifying monetary resources; developing action plans.
  • Debits, credits and totals accounts into spreadsheets and databases, using specialized accounting software.
  • Compiles statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profit and loss.
  • Reconciles or notes and reports discrepancies found in records.
  • Assists in the development and maintenance of budget monitoring models and coordinated production of the formal monitoring report.
  • Assists, as required, in the preparation of the organizations forecast.
  • Researches and responds to budget surveys.
  • Engage in the critical and confidential aspects of accounting.
  • Assist in the in the development of policies, systems, special financial studies, etc. of major importance.
  • Advise management on matters of fiscal procedure and importance.
  • Assist Director of Finance in ensuring compliance with the financial procedures of the organization.
  • Editing time transaction i.e. any missing or incorrect punches.
  • Update and maintain employees' information such as address changes, payroll increases and decreases, issuance of company paycards and auditing employees direct deposit requests.
  • Tracking and entering employee termination and workers comp information into CRM system.
  • Serve as primary contact between Benefits Administrator and CareStaff Partners regarding benefit payments and deductions and workers comp claims.
  • Document, track and report benefit enrollments, declinations and contract end dates to ensure proper deductions prior to candidates ending assignments.
  • Monthly reporting on benefit enrollment versus enrollment on contracts and provide statistical analysis of financial gains or losses and report any foreseeable issues to management team.
  • Monthly completion of payroll journal in excel spreadsheet and edited in software system.
  • Maintain current knowledge of applicable state and federal wage and hour laws.
  • Minimize legally required taxes by studying regulations; presenting tax strategies to Management

Competencies, Skills and Qualifications:

  • Communication Proficiency
  • Technical Capacity
  • Personal Effectiveness/Creditability
  • Financial Management
  • Forecasting, Corporate Finance 
  • Assisting with Developing Budgets
  • Quality Management
  • Dealing with Complexity
  • Proficient with QuickBooks and Microsoft Excel
  • Bachelor’s in Accounting, Finance, Business Administration or other related field (specific temporary/contract healthcare staffing payroll or accounting experience can be substituted)

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and electronic fax.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This position requires the ability to occasionally lift office products and supplies, up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

EEO Statement:

CareStaff Partners provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, CareStaff Partners complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

CareStaff Partners expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of CareStaff Partners employees to perform their job duties may result in discipline up to and including discharge.

Position Type/Expected Hours of Work:

This is a full-time hourly position. Normal business hours are Monday through Friday, 8:30 a.m. to 5:30 p.m with a one (1) hour unpaid lunch break. 

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements

  1. Must have a minimum of 2 years of payroll experience. (Multi-state payroll experience preferred)
  2. Proficiency in Quickbooks
  3. Proficiency with Microsoft Excel 
  4. Healthcare Staffing industry experience is a plus

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Payroll/Accounting Assistant

CareStaff Partners
Hollywood, Florida 33024

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Payroll/Accounting Assistant

CareStaff Partners
Hollywood, Florida

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