30 days old
2018-05-242018-06-23

Office Administrator

Company Confidential
Washington, District of Columbia
  • Job Type
    Employee
  • Job Status
    Full Time

Law Firm Office Administrator in Washington DC

 

Position Description

 

The Office Administrator is responsible for the day-to-day administrative and business functions including all staff personnel matters, facility operations and expense management. Department functions supervised are Accounting, Library, Records, Human Resources, Office Services, Word Processing, Reception and Information Technology.

 

Essential Duties and Responsibilities

 

Administrative

 

  • Oversees and directs all office support functions.

  • Maintains clear communication with Managing Partner and all office personnel.

     

    Human Resources

     

  • Evaluates support staff headcount and organization structure; handles secretarial support assignments.

  • Directs the office human resources function and staff appraisal process; oversees the onboarding of new hires.

  • Enforces staff employee policies.

  • Reviews job descriptions for new or existing positions.

  • Assures all office equipment and support services are in place for new hires.

  • Effectively resolves staff issues and prepares corrective action plans; conducts staff exit interviews.

  • Facilitates employee records maintenance.

  • Coordinates annual review process for staff.

  • Prepares compensation analysis and recommends annual increases or other salary adjustments.

  • Manages the HRIS software and approves staff time entries; assures overtime is approved and managed within budget.

     

    Financial

     

  • Meets with essential personnel to review and determine budget needs; prepares annual operating and capital budget.

  • Monitors expenditures on a monthly basis.

  • Prepares analysis of budget actual variances.

  • Acts as banking relationship liaison for the office.

  • Oversees the office accounting operations.

     

     

    Other

     

  • Facilities Management.

  • Acts as liaison with building management and contractors.

  • Manages planned and active construction projects.

  • Approves/sources office equipment, furniture and maintenance services.

  • Oversees maintenance activities and office repairs.; reviews and approves monthly lease statement, utilities and maintenance services.

  • Oversees conference room usage and meeting needs.

  • Manages the Office Services contract and oversees services.

  • Actively participates as a member of the office marketing committee.

 

Minimum Qualifications and Skills

 

  • Minimum of ten years of management experience in the legal industry and/or other corporate industry.

  • Broad scope human resources and administration background covering recruiting, appraisals, performance reviews, compensation, benefits administration; events, and facilities management.

  • Extensive experience managing staff, preparing and monitoring budgets, purchasing and negotiating with vendors.

  • Ability to identify and analyze complex.

  • Strong interpersonal skills.

  • Ability to efficiently and effectively assess office concerns.

  • Possess and demonstrate a client service attitude and instill that attitude in the administrative support staff.

 

Requirements

Related Training and Education Required

Bachelor’s Degree in management or other business discipline. Graduate degree or professional certification (CLM, PHR, SPHR,) preferred.  On-going participation in professional organizations (ALA, SHRM, LMA) to maintain proficiency.

EOE AA M/F/Vet/Disability

Send resumes to lawfirmresumes84@gmail.com

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Office Administrator

Company Confidential
Washington, District of Columbia

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Office Administrator

Company Confidential
Washington, District of Columbia

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