7 days old

Human Resources Coordinator

ORIX USA
Dallas, Texas 75201
  • Job Type
    Employee
  • Job Status
    Full Time

 

PurposeandJobSummary

AsamemberoftheHumanResourcesteam,theHumanResourcesCoordinatorperformsa variety of processes, programs, and projects in support of a the company’s human capital and employment initiatives. The qualified candidate shouldhavedemonstratedexperienceasan administrativeassistant or coordinator,apolished,professionalappearanceanddemeanor, and a desire to grow their career in the human resources field. This position is the first impression for the HR team and should create a friendly and welcoming environment that exudes our core values of pursuing excellence, living honorably, creating value, seizing opportunity, and thriving together.

 

EssentialDuties&Responsibilities

Recruiting –

  • Scheduling of candidate interviews, including phone, office, and Skype, participating in interviews as requested
  • Interview and training coordination, including Outlook meeting invites, conference rooms, etc.
  • Draft and send communications internally and externally in regards to candidates
  • Book travel and lodging arrangements for non-local candidates
  • Sourcing and identification of qualified candidate pools for openings
  • Book and coordinate conference rooms for interviews and meetings; host candidates and visitors, notifying appropriate parties of candidates coming into office
  • Coordination and administration support for job descriptions, new hire offer letters, candidate tracking, etc.
  • Conduct assessments and pre-employment process; references, background checks, drug screening, etc.
  • Partner with Talent team on supporting HRIS tracking (Workday), college recruiting, and social media efforts

 

Onboarding/Orientation/Off-boarding-

  • Partnering with the Talent team in coordination for new hire and intern onboarding orientation programs
  • Coordination and distribution of new hire packets and “swag” bags
  • Draft and send communications internally and externally in regards to new hires
  • Assist with coordination of projects and programs, such as relocation, employee referrals, surveys, branding, etc.
  • Coordinate and maintain I-9 documentation process for organization
  • Pull data from Workday for recruiting and new hire metrics reporting, creating reports in Excel and PowerPoint, as needed
  • Coordination support to Talent team for any and all related activities for new hire onboarding and orientation, from offer letter to onboarding/off boarding
  • Creating/filing/maintaining/archivalmaintenance(hardcopyandelectronic) of employee files, incompliancewithfederal/stateregulations
  • Maintain and provide recommendations on process documentations for recruiting, onboarding, and off-boarding
  • Coordination of off-boarding process; exit interviews and surveys, termination in systems

 

Administrative-

  • Warmly welcome department visitors anddirect them toappropriateparties or locations
  • Serve as “gatekeeper” for and manage HR leadership calendars and incoming calls
  • Assistwith travel arrangements and travel&expensereports for HR leadership and Talent team members, as requested
    • Coordination and preparationof meeting spaces, conferencerooms, Skype meetings, and AV systems in conference rooms for new hire orientation, interviews, and team meetings
    • Maintain professional relationships with senior leaders, team members, and other employees as well as external clients and others doing business with ORIX USA
  • Coordinate and schedule HR team meetings, including training sessions, HR off-sites, leader meetings, etc.; prepare meeting documents and maintain files accordingly
  • Preparation and production of materials for client and company presentations for HR leadership and Talent team
  • Reconcile, process, and track departmentinvoicesaccurately and on time
  • Processanddistributedailymail for department; prepareFedEx/UPSlabels for HR department shipments, asneeded
  • Ordering of department officesupplies and department lunches, as needed
  • Maintainappearanceof HR department area; replenish supplies andrefillpaperincopymachine accordingly
  • Assistwith otheradministrativeprojectsanddutiesasassigned

Requirements

  • Bachelor’s degree from an accredited four-year university required; HighSchool diploma/associates degree with relevant years of experience will be considered
  • 3-7 years of currentexperienceinan HR assistant/coordinatorposition; experiencein supporting the talent acquisition, training, or talent management functions preferred
  • Ability to work in the office a minimum of 40 hours/week, Monday-Friday, with ability to work up to 10 hours of overtime/week as needed
  • Professional business image and excellent command of the English language, both verbally and in writing
  • High proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook (email/calendaring)
  • Stronginterpersonalskills;approachestaskswithenthusiasm and critical thinking;diplomaticanddependable
  • Demonstrate a positive attitude, behavior, and consistent temperament, adhering to the highest standard of ethics
  • Reliable and deadline driven with strong attention to detail
  • Dedicated team player, with ability to work independently and with minimal direction
  • Excellent organizational, communication, and interpersonal skills, demonstrated when working with individuals at all levels of an organization
  • Ability to maintain confidentiality of records and to use discretion in the performance of daily activities
  • Ability to plan, organize, and prioritize assignments, and to meet critical and established deadlines
  • Flexibility and ability to manage multiple assignments and projects simultaneously, with constant interruptions
  • Ability to embrace change and adjust priorities in a growing organization and changing environment

Categories

Posted: 2019-08-12 Expires: 2019-09-12

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Human Resources Coordinator

ORIX USA
Dallas, Texas 75201

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