24 days old

Human Resources Assistant

Chesapeake Bay Foundation
Annapolis, Maryland
  • Job Type
  • Job Status
    Full Time

The Chesapeake Bay Foundation seeks a Human Resources Assistant to be based at its Philip Merrill Environmental Center headquarters located in Annapolis, MD.


Established in 1967, the Chesapeake Bay Foundation (CBF) is the largest regional nonprofit conservation organization dedicated to saving the Chesapeake Bay, its rivers and streams, and the wildlife that call it home through education, advocacy, litigation, and restoration. Since 2010, CBF has engaged in a focused effort to defend and implement the Chesapeake Clean Water Blueprint, a binding federal and state collaborative agreement aimed at reducing pollution to the science-based, legally-affirmed levels established by the U.S. Environmental Protection Agency (EPA). The Blueprint is expected to be fully implemented by 2025. If the states and the federal government achieve Blueprint goals, the Bay will finally—after decades of failed efforts—be removed from the Clean Water Act’s impaired waters list. Successfully implementing the Blueprint depends on a well-informed, engaged, active, and diverse constituency of members, advocates, and volunteers who speak up and take action to save the Bay.

CBF has a staff of approximately 190 employees working in offices in Annapolis, Maryland; Richmond and Virginia Beach, Virginia; Harrisburg, Pennsylvania; and Washington, D.C. as well as 15 field education program locations. Our staff and volunteer corps work throughout the region educating students and adults, advocating for clean water policies, restoring waterways, and litigating when necessary.

CBF's headquarters office in Annapolis, Maryland is the Philip Merrill Environmental Center, the world’s first U.S. Green Build Council’s LEED platinum building. In 2014, CBF opened the Brock Environmental Center—one of the world’s most energy efficient, environmentally smart buildings—in Virginia Beach, Virginia.

CBF has an annual budget of approximately $26 million and is supported by 300,000 members and e-subscribers. For more information on CBF, please visit cbf.org.


The HR Assistant will serve as the primary benefits administrator for CBF, while also being the “front line” individual for the HR Team assisting in all areas of the HR Department to keep the department functioning successfully and effectively.

Essential functions include:

1. Administers CBF’s employee health and welfare benefits programs including 3 health insurance plans, vision & dental plan, life insurance plan(s), disability plans (long and short), FSA, and EAP.

2. Handles the day to day activities of health & welfare plans including benefit orientation, enrollments/changes/terminations, COBRA, employee inquiries and questions.

3. Partners with and serves as the main point of contact with CBF’s benefit brokers and all insurance carriers to ensure successful oversight and administration of benefit plans.

4. Assumes responsibility for the benefits module of the HRIS, to include input of new benefit enrollments, changes and/or cancellation of benefits deductions. Works with the Sr. Payroll Financial Manager to process bi-weekly payroll and ensure correct benefit deductions are reflecting in payroll.

5. Coordinates annual open enrollment process to include on-line enrollment implementation, testing, go-live, and post enrollment reports. Assist in the preparation of the OE materials & multi-state employee benefits meetings (in-person or webinar).

6. Completes monthly benefit bill reconciliation and ensures payments to carriers.

7. Generates quarterly staff metrics & demographic reports.

8. Assists the HR Manager of Programs & Policy with compliance filings and postings.

9. Solicits assistance from insurance brokers to create, develop and maintain an organizational wide Wellness Program.

10. Completes tracking for Maryland Healthy Working Families Act in relation to updating sick leave balances for a select group of staff.

11. Creates and maintains employee personnel files.

12. Manages the CBF Employment Inbox and the pre and post applicant processes & candidate communications.

13. Manages the purchase of office supplies, name tags, CBF gear and staff annual longevity awards.

14. Reconciles HR credit card reports and submits to Finance.

15. Handles all administrative tasks for the HR Department, including but not limited to: logistics for meetings & events, booking conference rooms, copying, scheduling interviews, partnering with remote & state offices for HR assistance, answering staff calls and e-mails and triaging questions.

16. Provides back-up for any of the other HR roles/functions within the department.

17. Performs other duties assigned which are substantially similar in scope, nature or character to those outlined above.


Bachelor’s degree in an HR related field is preferred, but not required. One-two years’ experience in Human Resources OR in an office/administrative environment with a strong desire and demonstrated interest in the HR field. Good oral and written communication skills. Must have a working knowledge of standard office procedures and be proficient in computer systems, MS Office software, HRIS, Internet applications, standard office equipment, with Adobe LiveCycle Designer/Professional experience, a plus. Must be detailed, organized and be able to independently and quickly problem solve.

To apply, please send resume and cover letter through job posting on CBF website no later than August 9, 2019.

CBF offers a comprehensive benefits package to include: 20 vacation days, 10 sick days, health, vision, dental, life insurance, and a tax deferred retirement plan.


Just as biodiversity is the key to a thriving ecosystem, human diversity is the key to saving the Bay. Success depends on people from widely diverse backgrounds, cultures, ethnicities, identities, and races taking collective action. Clean water, clean air, and a safe environment are rights we all share.

To increase diversity, equity, inclusion, and justice, the Chesapeake Bay Foundation will:
· Recruit and retain a staff, board, and membership that reflect the diversity of people living within the Chesapeake Bay region;
· Strengthen and broaden the diversity of our partnerships;
· Celebrate and value the diversity of staff; and
· Fight to ensure that everyone has equal access to clean water, clean air, and a safe environment.

CBF is proud to be an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.


Posted: 2019-07-26 Expires: 2019-08-25

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Human Resources Assistant

Chesapeake Bay Foundation
Annapolis, Maryland

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