29 days old

Human Resources and Operations Assistant

Company Confidential
Metairie, Louisiana 70002

Human Resources and Operations Assistant for Law Firm

Essential Functions and Key Responsibilities:

  • Develop and implement a human resources program at the firm including updating the employee manual and developing internal protocols of HR procedures.
  • Recruiting: Ensure effective recruiting and hiring including coaching, training and providing tools to managers. Coordinate the process, provide proactive communication with possible future employees and ensure timely follow-up with all candidates throughout the process. Create a recruiting process which ensures candidate engagement. Manage recruiting resources (both internal and external). Prepare personnel forecast to project employment needs. Identify staff vacancies and recruit, interview and select applicants.
  • Training and development: Oversee new hire orientation, job onboarding training and ongoing training. Provide resources and recommendations for training improvement to managers for employee skill development at all stages of employment.  Monitor training programs for effectiveness.  Assist with career development planning.  Conduct orientation sessions and arrange on-the-job training for new hires
  • Performance management: Ensure all staff are given timely performance feedback. Review all documentation given to staff for discipline.  Ensure timely follow-up on success plans and discipline.
  • Benefits management: Oversee benefits administration.  Presents benefits orientation to all new employees and be primary point of contact for outside vendors regarding all benefits.  Ensure timely and accurate benefit administration. Ensure production and delivery of timely and effective Payroll and benefit reports per need of organization. Track employee PTO usage.
  • Compensation management: Oversee the evaluation, classification and rating of occupations and job positions. Analyze and modify compensation and benefits policies to establish competitive programs and ensure compliance with legal requirements. Manage compensation analysis process.
  • Worker’s Compensation: Assist managers and safety personnel with worker’s compensation process which may include: managing process for employee communication, reviewing and processing claims, recommending loss control strategies, ensuring program conformance to applicable laws, regulations and company standards, preparing required reports, and monitoring and evaluating all related activities
  • Compliance: Ensure local, state and federal compliance for all employee related activities including (but not limited to) recruiting, hiring, compensation, and benefits.   Minimize company exposure to compliance errors and lawsuits.
  • Employee Relations: Primary employee relations contact.  Drive recognition programs, employee engagement.  Facilitate staff meetings as assigned.  Assist with employee communication and feedback through such avenues as company meetings, suggestion programs, employee satisfaction surveys, newsletters, employee focus groups, one-on-one meetings etc.  Conducts exit interviews and documents and shares findings with management. 
  • Operations Responsibilities: Responsible for monitoring leases at 3 locations and relationships with external vendors (including building maintenance, repairs, cleaning, IT, and parking). Responsible for insurance renewals (malpractice, property, worker’s comp, health/dental).
  • Miscellaneous: Remain current with local, state and federal employment law and accepted human resources standards of practice, and seeks learning opportunities for professional growth in human resources practices.
  • SHRM-CP preferred.

Requirements

Some experience required. College degree preferred.  SHRM-CP preferred.

Salary based on experience.

Categories

Posted: 2019-10-22 Expires: 2019-11-21

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Human Resources and Operations Assistant

Company Confidential
Metairie, Louisiana 70002

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