16 days old
2018-04-032018-05-03

Human Resources Administrator- Academic Affairs (HRA2)

Stanford University
Stanford, CA
  • Job Code
    77464


Human Resources Administrator- Academic Affairs (HRA2)

Stanford University

Job Number: 77464

I. Summary of Position

Under the general direction of the Human Resources Director, provide analysis, support and guidance within VPUE regarding faculty governance and academic staff appointments, reappointments, promotions, and search processes, including planning, implementation, auditing, and reporting to meet established deadlines. Ensure compliance with VPUE and university policies
Act as the first point of contact for most Academic Staff human resources inquiries. Serve as a resource to Academic Staff and faculty on human resources policies, procedures, and practices

II. Core Duties

  • Interpret human resources and academic staff policies, and provide advice on human resources processes, procedures and issues. Resolve issues as appropriate and consult with and make recommendations to director to resolve more complex issues
  • Manage the process for academic and staff appointments/reappointments and student/post-doctoral appointments by providing advice to Faculty, search/review committees and hiring managers on job postings, advertising, interview questions, and reference checking. Make recommendations for process improvement.
  • Advise on documentation requirements, including how to revise documentation to ensure all university and legal requirements are met
  • Prepare appointment, re-appointment, non-renewal and faculty governance letters, as needed, which may include gathering and synthesizing information from other offices.
  • Design and manage onboarding and exit processes for VPUE academic staff.
  • Manage HRIS data management activities, including PeopleSoft and FASA transactions. Monitor personnel action reporting to ensure data integrity and compliance, and research and resolve pay issues
  • Manage the supplemental pay process and transactions, coordinating approvals required from departments and schools across the university
  • Develop and maintain a variety of reports and queries. Analyze and monitor data to recommend and implement process and practice improvements
  • Explain applicable workers' compensation, disability, leave policies and procedures. Manage appropriate documentation and generate related correspondence. May update reports to track leaves and maintain HRIS records
  • Coordinate the communication and management of the annual performance appraisal and salary planning processes for VPUE academic staff. Gather data and/or generate reports to support the performance appraisal and salary planning processes. May conduct analysis to determine salary inequities and provide recommendations to HR director
  • Act on behalf of HR Director for academic staff human resources matters in her absence
  • Support and/or implement compliance programs for VPUE Academic staff
  • Conduct research in support of workplace investigations for VPUE Academic staff
  • Serve as primary point of contact, as needed, in orienting new academic staff to the VPUE and university. Troubleshoot issues as they arise
  • Oversee all academic staff visa matters, as needed


* - Other duties may also be assigned

III. Minimum Requirements

  • Bachelor's degree and three years of experience working with administrative processes, or combination of education and relevant experience
  • Demonstrated experience applying and interpreting human resources policies and procedures
  • Demonstrated experience successfully managing programs and/or projects
  • Strong attention to detail and accuracy
  • Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion
  • Ability to work independently, consistently follow through with projects and assignments, and meet deadlines
  • Excellent oral and written communication skills to independently draft effective correspondence and documentation
  • Demonstrated strong and effective interpersonal and customer service skills
  • Strong analytical, critical thinking and problem solving skills
  • Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint). Must be skilled in human resource management systems, such as PeopleSoft and time/leave systems. Experience using email and internet
  • Demonstrated ability to work well with Stanford colleagues and clients and with external organizations

IV. About the Office of the Vice Provost for Undergraduate Education (VPUE)

The mission of the Office of the Vice Provost for Undergraduate Education (VPUE) is to partner with Stanford faculty, staff, and students to produce and educate knowledgeable, engaged citizens and creative, confident leaders for our future world.

https://undergrad.stanford.edu/


V. About Stanford University

Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world

Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers


VI. Physical Requirements

  • Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone
  • Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork
  • Rarely kneel/crawl, operate foot and/or hand controls
  • Occasionally work extended hours

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job


VII. How to Apply

If you're ready to work for an organization that nurtures diversity, respect, professional development and a comfortable work-life fit, we invite you to explore this opportunity and apply online: http://stanfordcareers.stanford.edu

  • Click on Job Search
  • Enter 77464 in the Keyword Search field


VIII. Equal Employment Opportunity Statement

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law





Job: Human Resources

Location: Vice Provost for Undergrad Education
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law







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Human Resources Administrator- Academic Affairs (HRA2)

Stanford University
Stanford, CA

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Stanford University
Stanford, CA

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