5 days old
2018-05-172018-06-16

Human Resources Administrative Assistant

Grundy County
Morris, Illinois 60450
  • Job Type
    Employee
  • Job Status
    Part Time
  • Shift
    1st Shift

 

Job Title:               Human Resources Administrative Assistant

 

Employee Status:   Part-time, 22.5 hours/wk, Non-Exempt

 

Pay range:              $13.50 - $14.50/hour



SUMMARY: The Human Resources Administrative Assistant supports the Human Resources Director in ensuring accurate and compliant compensation, recruitment, benefits, and employee records. This department works closely with the employees, the Treasurer’s Office, department heads, elected officials, appointed officials, Administration, the County Board, and the Personnel/Insurance Committee.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Posts/removes job openings internally, with IT for our website, and on external websites in a timely manner.
  • Answers inquiries regarding job openings and application procedures.
  • Processes criminal background check, website checks, and employment verifications/references.
  • Sends rejection letters as applicable, maintains applicant files.
  • Conducts new hire orientation, secures mandatory documentation, sets up new employee files and sends information to the Treasurer’s Office for timely payroll processing.
  • Enters/maintains HRIS database by entering confidential employee information and records.
  • Tracks, completes, and submits employee status changes such as compensation, job title, or hours; address/name changes; and tax allowances.
  • Assists employees with routine personnel and benefit questions. Documents conversations accordingly. Provides written correspondence as necessary.       Handles inquiries if HR Director is unavailable.
  • Assists in annual open-enrollment period activities such as Benefit Fair (room setup, contacting potential vendors, secures prizes, serves as a point of contact during the fair), Open Enrollment meetings (secures dates and rooms, prepares benefit handouts, and Health Screenings (room set up and gathers materials for distribution to employees).
  • Processes employee enrollments and changes on insurance websites such as (health, dental, vision and life insurance websites) and communicates changes to Treasurer’s office.
  • Maintains insurance fund chart.  
  • Accurately tracks, maintains and fully processes the County insurance rebate program for applicable employees.
  • Process invoices for payment in a timely manner. Keeps vendor files organized.
  • Assists with organizing the Employee Recognition Program (prepares the list of employees, checks list with Department Heads for accuracy, prepares certificates, purchases awards, develops the presentation outline).
  • Audits Accrued Leave reports quarterly. Contacts employees with over 100 sick days to determine their choice, completes transaction, tracks banked time, and send statement to employees.
  • Provides salary and benefit information during union negotiations and assists the Director during negotiations.
  • Assists with various mandatory filings, surveys and reporting.
  • Provides general support such as preparing correspondence, forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines, and taking down minutes as needed. Researches data and assists with presentation.

Requirements

MINIMUM QUALIFICATIONS:

  • Minimum one year experience with human resources, benefits and clerical duties.

  • Computer and internet proficiency.

  • High School Graduate or GED.

  • Demonstrated strong organizational skills.

  • Customer service oriented.

     

     

    PREFERRED QUALIFICATIONS:

  • Experience with HRIS systems.

  • Experience with self-funded insurance plans.

  • Familiarity with human resources terminology, compliance, and procedures.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is occasionally required to sit, stand, walk, sit, reach, climb, balance, stoop, kneel, talk, see, or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

Any qualified applicant with a disability and requiring reasonable assistance or accommodation to the application and/or interview process should notify the HR Department.


 

TO APPLY: Candidates must meet the minimum requirements of the position in order to be considered.

 

 

 

Send resume with salary requirements to HR@grundyco.org.

 

 

No phone calls please.


 

Grundy County is an Equal Opportunity Employer and will give consideration to all qualified applicants for employment without regard to race, color, religion, national origin, ancestry, age, sex, marital status, order of protection status, disability, marital status, sexual orientation, pregnancy, or unfavorable discharge from military service as those terms are defined in Section 1-103 of the Illinois Human Rights Act (775 ILCS 5/1-103).



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Human Resources Administrative Assistant

Grundy County
Morris, Illinois 60450

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Human Resources Administrative Assistant

Grundy County
Morris, Illinois

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