29 days old

Human Resources Administrative Assistant

Henry Street Settlement
Manhattan, New York 10002

The Human Resource Administrative Assistant is responsible for the administrative support of day-to-day human resource operations in our busy department.  Reporting to the Chief People Officer, you will assist in meeting/event scheduling and preparation, office management, and file organization. Your work will include supporting our hiring, onboarding, benefits, and employee relations functions with data input, filing, and employee communications.

 

You will join a team of six Human Resources Department colleagues who support all employment needs of Henry Street’s 700 employees.  We have a great culture that prioritizes employee well -being and teamwork.

Job Summary:

The Human Resource Administrative Assistant is responsible for the administrative support of day-to-day human resource operations in our busy department.  Reporting to the Chief People Officer, you will assist in meeting/event scheduling and preparation, office management, and file organization. Your work will include supporting our hiring, onboarding, benefits, and employee relations functions with data input, filing, and employee communications.

Responsibilities:

  • Schedule interviews, meetings, events and coordinate logistics and food
  • Triage phone calls and route to appropriate colleagues
  • Prepare meeting and event materials (e.g. photocopying, binder preparation, name tags, etc.)
  • Register participants and track attendance; manage evaluations
  • Place Facilities and IT work order requests via intranet and/or email
  • Daily monitoring and triage the HR’s emails
  • Maintain confidential filing system
  • Collect and track time cards for team and submit to payroll
  • Assist with audits
  • Administer background checks (vendor and records management)
  • Post job openings on job boards
  • Other duties as assigned by Chief People Officer

Essential Physical Job Functions:

  • Able to read, hear, type
  • Able to file
  • Lift office supplies or files up to 20 pounds

Due to the high volume of applicants, only qualified candidates will be contacted.

Henry Street Settlement offers excellent benefits and is an Equal Opportunity Employer/Program

Requirements

Qualifications:

  • Passion for the nonprofit sector and our mission
  • 5+ years related administrative experience
  • Bachelor’s Degree required
  • Detailed oriented and organized
  • Strong communication and customer service skills
  • Solid understanding of MS Office (Outlook, Excel, Word, PowerPoint)

Categories

Posted: 2019-09-17 Expires: 2019-10-17

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Human Resources Administrative Assistant

Henry Street Settlement
Manhattan, New York 10002

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