6 days old

HR Organization Specialist

California State University, Stanislaus
Turlock, CA
  • Job Code

HR Organization Specialist

Job no: 493681
Department: Human Resources
Work type: Staff
Location: Stanislaus - Turlock
Categories: Confidential, Probationary, Full Time

Position Summary
Full time position available on or after September 15, 2019 in Human Resources. (Classified: as Confidential Administrative Support, PSL I)

Under the general supervision of the Organizational Development & Programs Manager, this position provides a full range of on-going program support to the office of Human Resources, with specific emphasis and responsibilities in the areas of organizational/professional development, HR program support, records retention and applicant tracking software administration. This position will be the HR Campus Administrator for the CHRS Recruiting/PageUp software solution. This position performs work of a confidential nature in support of meet and confer and collective bargaining matters

Job Duties
Duties include but are not limited to:
Coordination of the 360 evaluations program
Assist with the creation and maintenance of a professional development web page
Assist with the coordination and planning of professional development activities/events including the development of associated materials, logistics, surveys, and contract review
Serve as the Campus Administrator (CA) for the CHRS Recruiting/PageUp applicant tracking software (ATS)
Troubleshoot any issues with the ATS and escalate as needed to the Chancellor's Office team. Track issues to ensure timely resolution
Maintain all HR teams and permissions within the system, including the processing of workforce changes and requests as appropriate
Maintain all HR recruitment and approval workflows within the system and their associated communication templates
Create new onboarding workflows as needed. Improve upon existing workflows to enhance new hire experience
Attend required CA meetings with the Chancellor's Office and keep others informed of system related news
Prepare metrics and assist with benefits realization statistics in relation to the CHRS Recruiting project
Audit ATS as needed to ensure data and permissions are accurate
Assist with all HR configurations within the system
Participate in testing of new configurations within the system
Continuously seek ways to improve existing processes and configurations. As time permits, build upon existing templates and libraries within the system
Work closely with Employment & Talent Acquisition team in identifying issues, future configurations and enhancements to ATS. Keep Employment & Talent Acquisition team abreast of configuration changes made and refreshes/upgrades as they occur
Human Resources Support
Coordinate maintenance of personnel & HR files in accordance with CSU established records retention guidelines. Serve as HR records retention specialist for the campus
Assist with HR metrics and dashboard as needed
Other duties as assigned

Minimum Qualifications
Education:Bachelor's degree from an accredited college or university with an emphasis in Business/Public Administration, Human Resources Management, Organizational Development or related degree. Experience:A minimum of two (2) full-time equivalent years of directly related work experience, which has provided exposure to administrative human resources procedures in areas such as HR database/ATS support; HR office administration, professional development, and recruitment

Preferred Qualifications

Working knowledge of CSU employment policies and procedures
Full-time equivalence of two years or more of HR experience in a public sector/higher education human resources environment
Experience utilizing an Application Tracking system in some capacity (as a recruiter, coordinator/administrator, etc.)

Required Qualifications

Working knowledge of the principles of organization, administration, and management
Ability to analyze and find solutions to problems, work independently, communicate effectively, and write clear and concise reports
Ability to exercise personal initiative and independent judgment within the scope of the assigned duties
Ability to understand and apply the principles, concepts, and work processes, laws, rules and union contract materials pertinent to the professional operations of a HR office; ability to gather and analyze data
Ability to reason logically and make appropriate recommendations, carry out recommendations thru to implementation
Strong organizational skills and customer service, team-oriented collaborative work style approach in carrying out assignments
Strong interpersonal skills and ability to work well with a wide range of campus personnel, to engage trust, and to serve as a member of a larger team
Ability to handle highly sensitive materials and situations, to include confidential files; ability to maintain strict confidentiality and to exercise complete discretion, diplomacy, and good judgment
Ability to plan and organize multiple tasks and prioritize work, including setting and meeting deadlines
Intermediate to advanced level computer knowledge and skills (e.g. Outlook, Microsoft Office, HR relational database, applicant tracking software, website design/layout)
Demonstrated ability to draft and compose written correspondence and reports with thorough mastery of English grammar, punctuation, and spelling, including good proofreading and editing skills, at a level required of this position
Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting employment
Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas
Ability to analyze data and make accurate projections
Ability to use business mathematics and basic statistical techniques
Ability to use negotiation and persuasion skills to achieve results and expedite projects
Demonstrated ability to maintain composure and tact during high stress situations and under heavy workload, with conflicting priorities, frequent interruptions, and other demands
Demonstrated ability to initiate necessary actions, remain flexible, coordinate many activities simultaneously, and handle requests expeditiously using appropriate, mature judgment

Salary Range
$3,516 - $6,922 per month plus excellent paid benefits. (Anticipated salary will be $3,516 ? $3,868 per month, depending on the qualifications of the successful finalist.)

Compensation & Benefits
Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to Benefits Summary: Confidential (C99)

How to Apply
To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the "Apply Now" button on this page.

Application Deadline
AUGUST 27, 2019

Criminal Background Clearance Notice
Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position

Additional Information
Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion ? one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts
Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West's No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education

Clery Act Disclosure
Pursuant to theJeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act,the annual security report (ASR), is now available for viewing athttps://www.csustan.edu/annual-campus-security-report. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382, or by calling 209-667-3572

Equal Employment Opportunity
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ?mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment

Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:https://www.dol.gov/ofccp/regs/compliance/sec503/Self_ID_Forms/VoluntarySelf-ID_CC-305_ENG_JRF_QA_508c.pdf
CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire

The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview


To Apply, visit:

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Posted: 2019-08-14 Expires: 2019-09-12

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HR Organization Specialist

California State University, Stanislaus
Turlock, CA

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