23 days old

HR Director

Company Confidential
Sunnyvale, California 94086
  • Job Type

HR Director

On-site in Sunnyvale, California 

You’re a result-focused, accountable HR Director with expertise in all aspects of HR management. Your PASSION includes talent acquisition, employee relations, and initiating process improvements to leverage technology. In talent acquisition, you thrive on creatively finding gold to increase bench strength and a strong leadership pipeline. In employee relations, you are adept at helping turn challenging situations around to create win-win outcomes. Automating manual work processes to make it easier to get results energizes you. As a high-level individual contributor and HR leader, you want to be part of a strategic, FUN, and cohesive HR team that is well-regarded throughout the organization. For you, it’s important to work in an integrity-filled company that personally cares about and develops its employees professionally. As part of our B Corporation and mission-driven company, you will be integral in bringing our products and services to the world.

You will have primary responsibility for:


• Perform non-exempt, exempt & technical talent acquisition-related activities.

• Upon receipt of an approved Requisition Form, work with the Sr. HR Rep to prepare & post the position, subsequent to approval from the VP, HR & Hiring Manager.

• Ensure the Sr. HR Rep posts open, approved positions internally including company email announcements & updating job boards and other platforms.

• Ensure a continuous pipeline of candidates for each open position including direct sourcing; proactively recommend strategy and next steps for generating qualified candidates. Monitor social media sites like Glassdoor.

• Screen resumes for all open positions.

• Conduct phone & in person interviews for all levels of positions while collaborating with the VP of HR on executive level open positions as needed.

• In partnership with the Sr. HR Rep, ensure recruitment dashboards and reporting are kept current on a daily basis.

• Review and revise position descriptions with Hiring Manager to ensure clear hiring target and setting expectations.

• Collaborate with Hiring Manager to create strategic phone, in-person & team behavior-based interview questions.

• Continually update talent acquisition library of behavior-based interview questions & other recruitment documents in shared drive.

• Administer pre-employment assessments in accord with talent acquisition guidelines

• Check professional references using S.O.P. for final candidates

• Extend offer to candidates in accord with S.O.P.

• Partner with approved temporary agencies to recruit temporary employees

• Advise managers on state and federal laws, and various regulations related to recruitment

• Communicate and train managers and employees on company policies and procedures regarding recruitment.

• Focus on continuous process improvement in recruitment; implement and maintain Jobvite ATS, make recommendations and discuss with VP, HR/OD.


• As active part of the B Corporation Committee, partner with employee-led group to work on various initiatives and projects including the flow of how they advance our people processes and experiences to make a positive difference for our employees globally as well as our local communities and customers.

• Manage the new hire orientation process to ensure candidates have a successful on- boarding experience. Partner with cross-functional managers to ensure new employees have the necessary training from various departments such as Facilities, Technical Support and Accounting to set them up for success. Work with global counterparts to ensure a consistent program for all new hires.

• Lead the benefits open enrollment process in partnership with Sr. HR Rep and Payroll Administrator. Present to VP of HR/OD for final approval. This includes budgetary management, communication and Open Enrollment meeting scheduling, working closely with the third-party vendors and broker.

• Manage planning and deployment of annual Wellness Fair.

• Support managers with workflow analysis, including evaluating options, creating and implementation of project plan.

• Support the VP of HR/OD on strategic workforce planning initiatives, as needed.

• Manage US Employee Handbook and Policy Updates to ensure compliance; includes training of managers on company policies, procedures and practices (individually and in groups).

• Maintain a well-organized and user-friendly HR intranet site for ease of use which hosts all the current HR policies and resources.

• Oversee Sexual Harassment Prevention online training in accord with company policy and state requirements.

• Partner with managers to review updated job requirements and job

descriptions. Review business case for promotions and new headcount requests, providing HR data and feedback.

• Ensure Affirmative Action Plan is updated annually in collaboration with Sr. HR Rep with final approval from VP of HR/OD.

• Maintain current electronic file of all HR generated Independent Consultant Agreements. As needed, manage annual update process with final sign-off from VP of HR/OD.

• Conduct exit interviews and ensure trend data is captured and reported to VP of HR/OD.

• Oversee Workers Compensation cases and claims, including direct contact with attorneys, physicians and insurance carriers as needed.

• Annual review of benefit & employee files for audit purposes; conducted in July & December with a random audit of 14 files.

• Maintain professional and technical knowledge by attending educational workshops; reviewing technical publications; leveraging personal and professional networks and participating in professional groups (SHRM, NCHRA, etc.).

• Act as leader within Events Committee, including attending regular meetings and oversight of activities, while maintaining the annual budget allocated to employee events.


• Scan work environment to proactively identify areas of risk and discuss mitigating strategies with VP, HR/OD and other HR team members.

• Manage all employee relations cases in the US, including investigations, documentation and actions, from beginning to end in accord with company policies, and S.O.P.

• Coach, advise and train employees and managers on company policies and procedures;

• Advise managers on state and federal laws, and various regulations related to employees;

• Master and encourage managers to use the management tools of L4 Leadership, Inquiry, and Crucial Conversations to enhance or turn around employee performance and coach them where necessary.

• Ensure legal compliance by monitoring and implementing applicable human resources federal and state requirements, conducting investigations, maintaining accurate records, responding to EDD inquiries as needed.


As the Admin and a power-user for the Saba/Halogen Talent Management System, manage all aspects of system performance. Work closely with VP of HR and OD and Sr. HR Rep to prepare and manage:

• Support overall management of evaluation cycles by reviewing all the assigned performance evaluations—ensuring they are in line with approved goals and the approved rating scale to ensure the data and performance levels match.

• To facilitate the performance evaluation process, coach managers to ensure timely and accurate completion of evaluations for employees, excluding the Executive Management Team.

• Provide ongoing technical assistance to troubleshoot system or process issues with managers and employees; track trend data for continuous process improvement and present a business case analysis of ideas to VP of HR/OD for discussion. Implement subsequent to approval.

• Monitor and track internal feedback on TMS and process steps.

• Continue to maintain skillset through webinars, virtual training tools, attending conferences, and local meetings when possible to optimize our deployment.


You will have the following:

  • 8 – 12+ years HR generalist management experience with expertise in full-cycle recruiting including sourcing, employee relations, performance management, benefit administration, compliance, reporting, policy creation, management and staff training, employment law, compensation, and salary surveys
  • Proficiency with MS Office Suite, including expertise in Excel and SharePoint
  • Demonstrated experience as an Administrator with a Talent Management System; Saba/Halogen ideal
  • Excellent verbal and written communication skills
  • Strong math aptitude
  • Demonstrated ability to maintain confidentiality and the highest levels of integrity
  • Demonstrated track record of strategic thinking and communication in organizational matters
  • Excellent interpersonal skills: warmth, sensitivity to others even in the most challenging ER situations
  • Customer service focus in all interactions
  • Collaborative team player with a focus on delivering results
  • Accountable
  • A profound interest in helping our organization continue to be a great place to work.

Our HR team delivers state-of-the-art support to our growing global organization. We have a strong customer-service focus and everything that we do is aligned with our company’s strategic plan.   We consistently look for ways to grow professionally & improve our processes to better serve the organization. This position reports to the VP of Human Resources & Organizational Development.

As a B Corp, our culture is mission driven and formalizes what has been our historic practice of taking all stakeholders into account including employees, customers and the environment into in order to make a positive difference. We have a culture that is emotionally intelligent, aligned, results-focused, cross-functional, and committed to the professional development of all employees.

Our organization’s job is to help people development professionals be better and, in turn, help their companies’ employees flourish. While we’re best known for our organizational development products like the Myers-Briggs® (MBTI®) assessment, we are a group of professionals who provide expertise in the talent management industry. We offer solutions to help improve organizational performance and address whatever challenges businesses and professionals face – from team building, leadership, coaching, and conflict management to career development, selection, and retention. Perhaps this is why millions of individuals in more than 170 countries use our products each year. These include people from Fortune 500 companies to businesses of all sizes, as well as educators, government agencies, and training and development consultants.

Working here gives you the opportunity to make a positive difference, be accountable, experience genuine respect from your colleagues and peers, and feel valued and supported. We work to create an environment that fosters excellence and encourages employees to contribute, learn, and grow throughout their career.

Our company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color national origin, sex, age, status as a protected veteran, or status as a qualified individual with disability. (EEO Employer/Vet/Disabled)

If you would like to make a significant contribution to our growth, while working with others who are passionate about our solutions and mission, please apply online today!

Nicole Trapasso, Vice President, HR&OD



Posted: 2019-07-29 Expires: 2019-08-28

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HR Director

Company Confidential
Sunnyvale, California 94086

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