10 days old

HR Benefits Specialist I & II

NASA Federal Credit Union
Upper Marlboro, Maryland 20774
  • Job Type
    Employee
  • Job Status
    Full Time

Level I:

 

Benefits Administration:

  • Organizes activities related to group health insurance plans and handles all aspects of benefits administration.
  • Acts as a liaison between all health and benefits plan representatives and the Credit Union.
  • Develops and maintains employee benefit procedures based upon applicable federal, state and local laws, codes and regulations.
  • Onboards new hires. Conducts bi-monthly new hire employee orientation on the Credit Union’s benefit plans/policies.
  • Coordinates and processes benefit enrollment for new hires and employees with status changes.
  • Issues and receives completed forms from eligible employees who have waived medical coverage at time of hire and during Open Enrollment in compliance with the Affordable Care Act.
  • Reconciles monthly benefit invoices and acts as needed to make adjustments.
  • Assists employees and former employees with 401(k) plan questions; assists with annual 401(k) audit as needed
  • Verifies required employment forms are received and completed accurately by new hires and current employees.
  • Coordinates annual Open Enrollment project and holds status meetings with team to ensure milestones are met.
  • Works with members of the HR team during annual Open Enrollment to prepare employee communications, coordinate educational sessions, monitors enrollment statuses, and collects required proof of dependency.
  • Administers Family & Medical Leave Act (FMLA) documentation and communication.
  • Processes COBRA benefits and Worker's Compensation claims.
  • Processes short-term disability, long-term disability, life insurance, and long-term care benefit claims.
  • Processes unemployment Requests for Information.
  • Leads the annual Flu Shot/Health Fair and the quarterly Lunch and Learns.

 

HRIS/Records Administration:

  • Serves as a subject matter expert, troubleshoots, and streamlines processes using automated systems.
  • Maintains organized electronic and paper records.
  • Maintains timely filing of employee documents and purges paperwork as required.
  • Examines employee files to answer inquiries and provides information to authorized personnel including employment and unemployment verifications.
  • Compiles and maintains employee personnel and benefits records.
  • Monitors data integrity.
  • Sends necessary data to Finance for bi-weekly payroll processing.
  • Processes employment status changes such as: transfers, promotions, and terminations in the HRIS.
  • Manages and approves self-service HRIS changes/requests.
  • Creates reports as needed.

Level II (includes all Level I functions):

 

Benefits Administration:

  • Monitors the effectiveness of benefits administration, onboarding and exit processes. Researches and evaluates work problems, and recommends solutions with regard to benefits administration, onboarding and exit procedures.
  • Audits and identifies discrepancies in HRIS benefit calculations, deductions, data, and information.
  • Assists management with analyzing existing benefit policies of the Credit Union, and prevailing practices among similar organizations, to establish competitive benefit programs.
  • Assists management with evaluating services, coverage, and options available through insurance brokers to determine programs best meeting needs of the Credit Union.
  • Develops and communicates the Credit Unions’ benefit package materials by way of updating benefit booklets, new employee orientation presentations,
  • Coordinates the annual Benefit Enrollment staff educational sessions.
  • Prepares and sends required mailings such as the annual Summary Annual Report (SAR) for the welfare plan and the annual Open Enrollment rate change information.
  • Responds to and resolves complex, escalated employee benefit issues that involve benefits plan documents, policy interpretation and enforcement.
  • Partners with external third-party administrators for the day-to-day administration of benefit plans.

HRIS/Records Administration:

  • Troubleshoots issues and works with vendor to achieve resolution.
  • Creates and maintains recurring customized reports in the HRIS.
  • Works with HRIS Specialist/Analyst on more complex data management issues, reports and automation/efficiency projects.
  • Performs ad hoc benefits reporting as required.
  • Performs compliance audits and record retention reviews on I-9s, active employee files, terminated employee files, medical files, etc.

Requirements

Level I:

Bachelor's degree from a four-year college or university preferred and/or relevant HR certifications.  Minimum of three years’ experience in benefits administration. Strong communication skills both verbal and written across all levels of the organization. Hands on experience with HRIS.  Comfortable with MS Office suite with intermediate Excel skills. Works under general supervision.

Level II:

Bachelor's degree from a four-year college or university preferred and/or relevant HR certifications.  Minimum of five years’ experience in benefits administration.  Strong communication skills both verbal and written across all levels of the organization. Advanced experience with HRIS and experience troubleshooting HRIS issues.  Comfortable with MS Office suite with intermediate Excel skills. Works independently with minimal supervision.

Categories

Posted: 2019-09-09 Expires: 2019-10-09

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HR Benefits Specialist I & II

NASA Federal Credit Union
Upper Marlboro, Maryland 20774

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