14 days old

HR Assistasnt

Chicago, Illinois 60607
  • Job Type
    Employee, Intern, Temporary
  • Job Status
    Full Time
  • Shift
    1st Shift

Basic Function: Under supervision, the Human Resources Administrator performs work of moderate difficulty in public human resources and benefits administration and performs related work as assigned.


Reporting Relationship:


Reports To: Director of Human Resources


Principal Duties and Responsibilities:


  • Develops and maintains well-organized , up-to-date personnel files containing hiring information, promotions, salary adjustments, transfers, performance evaluations, discipline, terminations, educational credentials, job description, etc. and other information.


  • Maintains employee I-9, criminal background check and confidentiality disclosure records.


  • Assists as directed in preparing new hire orientation and benefit packets and related communications materials.


  • Word-processes all Agency job descriptions in accordance with the prescribed format and updates appropriate descriptions as needed.


  • Assists department in carrying out various human resource programs and procedures for all Agency employees.



  • Assists in administration of the compensation program by monitoring the performance appraisal process.


  • Responsible for oversight of office supplies, reconciliation of department invoices and approving invoices for payment.



  • Assists the HR Generalist in recruitment efforts for exempt and nonexempt personnel (excluding managerial levels and above); helps coordinate the use of temporary employees.


  • Assists with conducting new-employee orientations; administering pre-employment tests; and conducting reference checks.


  • Maintains and updates computer files concerning training transcripts, evaluations and orientations. As needed, notifies management to prepare and submit evaluations on a timely basis.


  • Designs personnel forms, prepares training materials.

  • Researches files to find, prepare and assemble data for special reports and presentations as directed by supervision.

  • Maintains confidentiality of all information and adheres to the Agency’ Code of Ethics.


  • Responds to written inquiries regarding verification of employment and/or income as instructed and to reference checks in accordance with Agency policy.


  • Assists in special assignments concerning the administration of the HR Department.


  • Assists with the coverage of the Reception desk for breaks and supports the Executive Assistant with meeting preparations.


  • Performs other duties as required or assigned which are normally within the scope of duties enumerated above.





 At least two (2) years of college course work preferably in human resources, business administration, or a related field and or any combination of comparable education and experience. 


One to two years human resources and or office administration experience. Requires working knowledge of correct syntactical framing of correspondence and reports.


Additional Professional Requirements:


  • Proficient with PC hardware and various software applications such as Microsoft, XP, NT, Word, Excel, PowerPoint, Access and proficient in the use of HRIS software.


  • Ability to work under the stress of maintaining proper liaison relationship between Division/Department Heads, managers and employees.


  • Ability to exchange information clearly and concisely and to present ideas, reports facts and other information.


  • Ability to comprehend consequences of various situations and make appropriate individual(s) aware of same for decision making.


  • Ability to manage own work flow and resolve questions and problems with supervisor.


  • Ability to meet attendance standards and work over-time hours, when required.


  • Ability to maintain confidentiality of all information.


  • Good communications and organizing skills; exhibits accuracy when working with details.


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HR Assistasnt

Chicago, Illinois 60607

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HR Assistasnt

Chicago, Illinois

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