14 days old
2018-04-042018-05-04

HR Assistasnt

ADA S. McKINLEY COMMUNITY SERVICES, INC.
Chicago, Illinois 60607
  • Job Type
    Employee, Intern, Temporary
  • Job Status
    Full Time
  • Shift
    1st Shift

Basic Function: Under supervision, the Human Resources Administrator performs work of moderate difficulty in public human resources and benefits administration and performs related work as assigned.

 

Reporting Relationship:

 

Reports To: Director of Human Resources

 

Principal Duties and Responsibilities:

 

  • Develops and maintains well-organized , up-to-date personnel files containing hiring information, promotions, salary adjustments, transfers, performance evaluations, discipline, terminations, educational credentials, job description, etc. and other information.

     

  • Maintains employee I-9, criminal background check and confidentiality disclosure records.

     

  • Assists as directed in preparing new hire orientation and benefit packets and related communications materials.

     

  • Word-processes all Agency job descriptions in accordance with the prescribed format and updates appropriate descriptions as needed.

     

  • Assists department in carrying out various human resource programs and procedures for all Agency employees.

 

 

  • Assists in administration of the compensation program by monitoring the performance appraisal process.

     

  • Responsible for oversight of office supplies, reconciliation of department invoices and approving invoices for payment.

 

 

  • Assists the HR Generalist in recruitment efforts for exempt and nonexempt personnel (excluding managerial levels and above); helps coordinate the use of temporary employees.

     

  • Assists with conducting new-employee orientations; administering pre-employment tests; and conducting reference checks.

     

  • Maintains and updates computer files concerning training transcripts, evaluations and orientations. As needed, notifies management to prepare and submit evaluations on a timely basis.

     

  • Designs personnel forms, prepares training materials.

  • Researches files to find, prepare and assemble data for special reports and presentations as directed by supervision.

  • Maintains confidentiality of all information and adheres to the Agency’ Code of Ethics.

     

  • Responds to written inquiries regarding verification of employment and/or income as instructed and to reference checks in accordance with Agency policy.

     

  • Assists in special assignments concerning the administration of the HR Department.

 

  • Assists with the coverage of the Reception desk for breaks and supports the Executive Assistant with meeting preparations.

     

  • Performs other duties as required or assigned which are normally within the scope of duties enumerated above.

     

    Qualifications

 

Education:

 At least two (2) years of college course work preferably in human resources, business administration, or a related field and or any combination of comparable education and experience. 


Experience:

One to two years human resources and or office administration experience. Requires working knowledge of correct syntactical framing of correspondence and reports.

 

Additional Professional Requirements:

 

  • Proficient with PC hardware and various software applications such as Microsoft, XP, NT, Word, Excel, PowerPoint, Access and proficient in the use of HRIS software.

     

  • Ability to work under the stress of maintaining proper liaison relationship between Division/Department Heads, managers and employees.

     

  • Ability to exchange information clearly and concisely and to present ideas, reports facts and other information.

     

  • Ability to comprehend consequences of various situations and make appropriate individual(s) aware of same for decision making.

     

  • Ability to manage own work flow and resolve questions and problems with supervisor.

     

  • Ability to meet attendance standards and work over-time hours, when required.

     

  • Ability to maintain confidentiality of all information.

     

  • Good communications and organizing skills; exhibits accuracy when working with details.

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HR Assistasnt

ADA S. McKINLEY COMMUNITY SERVICES, INC.
Chicago, Illinois 60607

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HR Assistasnt

ADA S. McKINLEY COMMUNITY SERVICES, INC.
Chicago, Illinois

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