3 days old

EEO, Compliance & Administrative Analyst

Cal State University, Monterey Bay
Seaside, California 93955
  • Job Code
    MB2018-PD2479
  • Job Type
    Employee
  • Job Status
    Full Time

EEO, Compliance & Administrative Analyst

(Confidential Administrative Support III)  

Apply Today at: https://csumb.peopleadmin.com/postings/4653

Application Screening Begins: Monday, Nov. 26, 2018

Powered by an inspiring Vision Statement, California State University, Monterey Bay (WWW.CSUMB.EDU) is a comprehensive, mid-sized four-year university whose staff and faculty help transform student lives by emphasizing project-based learning, requiring service learning, and promoting multicultural and global perspectives on and beyond the campus community. CSUMB is both an MSI and HSI and has a vibrant, diverse student body of nearly 7000 students and growing. Our faculty and staff, many of whom live in campus housing, appreciate living and working about one mile from the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, we offer excellent benefits, including housing, and competitive salaries for our faculty and staff. During our 25th Silver Anniversary Celebration in 2019-20, we will complete two major building projects: the College of Arts, Humanities and Social Sciences and the Student Union. By 2030, CSUMB’s sustainability initiative is to be carbon neutral.

PURPOSE:

Under the general supervision of the Associate Vice President for University Personnel (AVP), the EEO, Compliance & Administrative Analyst serves as the primary point of contact and has lead responsibility for the campus’ AAP, IPEDS and Veterans’ reports and provides the utilization analysis for EEO recruiting goals. In addition, the incumbent is the campus point of contact for the CSU online training delivery system and administers access and assigns courses for the campus employees. In these capacities, the incumbent will prepare and distribute compliance training reports, make in-depth analytical studies and in instances where appropriate, make recommendations for changes in policy or procedures. Additional duties will include developing communications, questionnaires or other complex documents as assigned. As the AVP’s administrative analyst, the incumbent is also responsible for organizing and performing a variety of administrative and technical duties that support the AVP, the department and campus priorities, goals and initiatives. The incumbent will also provide support in the grievance processing and compliance reporting and training and will serve as a lead to the office coordinator. Note: Due to the nature of operations and work-flow in the University Personnel office, incumbent will be responsible for preparing complex reports and handling problems of a highly confidential and sensitive nature.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

  1. Serves as CSUMB point of contact for CSU System-wide online training delivery system (Skillport/SumTotal); administers access and assigns courses as needed by campus compliance SMEs; track completion and compliance with required trainings in partnership with other campus departments including Title IX, IT and Administrative Systems Management (ASM).
  2. Provides confidential administrative support to the AVP on highly sensitive matters and completes assigned projects, including employee awards, bargaining unit matters, and campus initiatives. Prepares a variety of communication materials, including charts, brochures, newsletter and PowerPoint presentations. Develops and analyzes ad hoc management reports. Represents UP on CSUMB committees, work groups, and task forces as assigned. Maintains University Personnel website and serves as Lead to UP Office Coordinator. Provides recommendation(s) to AVP to streamline processes.
  3. Organize and analyze candidate pool data of open recruitments to determine appropriate utilization of available workforce in support of areas identified as underutilized in AAP and make recommendations to AVP for University Personnel. Maintain records of utilization; assist AVP in responding to internal and external audits, investigations or inquiries related to recruiting and workforce utilization.
  4. Responsible for all tasks associated with producing supporting documents, data and statistical analysis required in preparation for third party consultant to create our annual AAP, including annual IPEDS census and VETS 4212 reports. Serves as campus point of contact for AAP, IPEDS and VETS. Under the guidance of the AVP, ensures consistency with CSU/CSUMB policies, and federal and state laws and regulations pertaining to non-discrimination and affirmative action.      

Other Functions:

  1. Performs other job-related duties and special projects as assigned.
  2. Serves as back up Building Safety Coordinator

KNOWLEDGE, SKILLS AND ABILITIES:

Ability to work independently; apply sound judgment in solving a wide range of complex problems; develop practical and thorough solutions; make decisions both of commonplace and unusual work situations; maintain confidentiality of sensitive matters; develop nonstandard applications and systems; coordinate work and projects, evaluate and set work priorities, schedule, assign, and review work against standards; determine training needs and train staff; make constructive recommendations for modifications or improvements of methods, procedures, techniques, technology or programs; independently interpret and apply policies, rules, regulations, and procedures required of and germane to the University; be open and approachable; effectively and positively represent the University to external and internal customers; establish and maintain cooperative working relationships within a diverse multi-cultural environment. Advanced ability to quickly learn, interpret, and apply sound judgment in the interpretation and application of complex organizational policies, procedures, and collective bargaining agreements.

Mastery of other office skills. Ability to utilize software applications including PeopleSoft.

MINIMUM QUALIFICATIONS:

Basic foundation of knowledge of the principles of organization, administration and management; and the ability to analyze and find solutions to problems, work independently, communicate effectively, and write clear and concise reports. Equivalent to a bachelor's degree from an accredited college/university and administrative support experience as an administrative assistant, an executive administrative assistant, or a staff administrative assistant; OR a combination of education and experience which demonstrates the prospective applicant has acquired the knowledge and abilities listed above.

PREFERRED QUALIFICATIONS:

Three years of progressively responsible compliance, EEO, AAP and thorough knowledge of EEO/affirmative action laws and regulations. Excellent communication skills, verbal and written. Can effectively communicate with all levels of stakeholders, with a high degree of professionalism. Demonstrated experience with statistical analysis, especially in relation to AAP/EEO analysis. Experience administering employee training systems. Experience working in higher education supporting faculty and/or staff personnel services. Direct experience assisting management in handling sensitive personnel and collective bargaining issues of a confidential nature. Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent HR system; Microsoft Office Professional Suite, and Google mail and calendaring programs.

SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with CSUMB. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.

This position has been designated as a sensitive position with:

  • access to, or control over, cash, checks, credit cards, and/or credit card account information; and
  • access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards).

PHYSICAL ENVIRONMENT:

Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.

SALARY:           

Anticipated hiring salary in the mid to high $5,000’s per month. For salary range info see: CSU Salary Schedule. CSUMB offers an attractive employee benefits package, CSU Benefits C99. The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.

TENTATIVE RECRUITMENT TIMELINE:                

Week of December 10th - 1st round of Interviews                                                                                                       

Week of December 17th - On-Campus Interview

APPLICATION PROCEDURE:

For full consideration, submit the required documents by the priority screen date listed above. For assistance or if you require an accommodation, please call (831) 582-3389. For computer/online access you may visit the Tanimura and Antle Family Memorial Library (map).

CSU Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to: Age, Disability, Race or Ethnicity, Gender, Gender Identity or Expression, Nationality, Religion, Sexual Orientation, Genetic Information, Veteran or Military Status.

All employees must be eligible for employment in the U.S.

 

 

 

 

Categories

Posted: 2018-11-08 Expires: 2018-12-08

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EEO, Compliance & Administrative Analyst

Cal State University, Monterey Bay
Seaside, California 93955

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