9 days old


Princeton Day School
Princeton, New Jersey 08540
  • Job Type
  • Job Status
    Full Time
  • Shift
    1st Shift

Princeton Day School has an immediate opening for a Director of Human Resources responsible for all aspects of the human resources function including benefit administration, recruitment, payroll, regulatory compliance, mandatory reporting, personnel issues/investigations, mediation, problem solving, committee participation, departmental reorganizations, as well as administrative functions relating to HR.

Essential Duties and Responsibilities
-     Successfully manage and coordinate benefit programs-Health, Dental, Vision, FSA, 403(b) Retirement Plan, STD, LTD, Life/AD&D and COBRA-for employees, including all employee communication, problem solving and claims resolution.
-     Reconcile and process invoices for all benefit programs on a monthly/ quarterly basis
-     Ensure compliance of all plans with applicable laws and statutes (HIPPA, ERISA and IRS guidelines).
-     Maintain secure and confidential benefit related files and records.
-     Communicate plan changes/comparisons during Open Enrollment periods to assist employees in becoming educated consumers
-     Manage annual open enrollment for Health, Dental, Vision and FSA Plans.
-     Coordinate logistics and schedule semi-annual TIAA consultant visits
-     Ensure Summary Plan Descriptions are in legal compliance
-     Manage Worker’s Compensation program

-     Maintain/edit/update job descriptions for all employees. Complete periodic job description audit and ensure appropriate classifications under the Fair Labor Standards Act.
-     Maintain secure and confidential personnel files
-     Manage and maintain the faculty/staff directory, both hard copy and electronic database.
-     Manage recruitment lifecycle, including placement of opportunities in appropriate venues; managing the receipt, acknowledgement and dissemination of all candidate materials; management of the search process and maintenance of search documentation to ensure EEOC compliance.
-     Responsible for maintaining the Careers page of the school website
-     Revise/update employee handbook and maintain current file of Acknowledgments
-     Ensure compliance with federal and state statutes/laws such as ACA, FMLA, NJFLA, ADA, Anti-Discrimination/Harassment, Worker’s Compensation, Title VII, and ERISA.
-     Complete/manage issuance of annual employment contracts and compensation statements
-     Oversee the contract/paperwork portion of the hiring process for the Athletic Department (seasonal coaches) and Summer Programs (faculty/students) to ensure compliance with school/DOL requirements
-     Manage employee separation process for both voluntary/involuntary terminations
-     Participate in new faculty/staff orientation as needed
-     Ensure all new employment paperwork and background check requirements are satisfied prior to commencement of employment.
-     Consult/counsel school administrators and employees regarding disciplinary problems, resolving personnel issues and providing mediation when necessary.
-     Conduct internal investigations relating to complaints, when necessary
-     Provide training, when necessary, on various HR topics including interviewing skills, employee coaching and performance reviews.
-     Main point of contact for retirees with questions regarding benefit issues
-     Provide a resource for any/all employee questions/concerns

-     Responsible for the oversight of the payroll function; provide processing coverage for absences

-     Responsible for completing required (governmental) reports including EEO-1, OSHA
-     Complete the Human Resources portion of the annual INDEX report

-           Provide technical support for the FOLIO system used in the faculty professional growth program
-           Establish and maintain annual, school-year database for use in evaluation process and student survey process for academic and athletic programs
-           Coordinate the process and maintain files related to the annual performance appraisals for staff

-           Responsible for the annual enrollment in Student Accident Insurance coverage for Summer Programs and School Year plans
-           Maintain records/files on student accident/incident reports

o Serve on Compensation Committee, Pension Oversight Committee, Stipend Committee and other committees at the invitation of the Assistant Head of School for Finance & Operations and/or the Head of School

o Liaison with legal counsel, as needed

o Responsible for coordinating and implementing annual school-wide shredding program

o Manage Recruitment budget; process bi-weekly expense reports

o Other duties as assigned or required

This position supervises the Bookkeeper-Payroll position

Applicants should submit resume and cover letter to Marybeth Roach, Director of Human Resources, at mroach@pds.org



  • Ability to maintain confidentiality
  • Engage in Professional Development to remain current on legal compliance/best practices
  • Strong customer service skills
  • Strong organizational skills
    • Ability to respond and follow through on all assignments/responsibilities in a timely manner; use time efficiently
    • Attention to detail; demonstrate accuracy and thoroughness
    • Comfortable working with/learning new technologies
    • Self-starter who can work independently to problem-solve
    • Flexibility to multi-task, problem-solve, reorganize and reprioritize, in order to attain satisfactory results
    • Excellent oral and written communication skills
    • Demonstrate professionalism in all aspects of the job


  • College degree required
  • Certification (PHR/SHRM-CP) preferred
  • Proficiency with Excel and Word required.
  • Knowledge of HRIS / payroll systems a plus.


Posted: 2019-10-10 Expires: 2019-11-09

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Princeton Day School
Princeton, New Jersey 08540

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