27 days old

Deputy Director of Human Resources

Public Health Institute
Oakland, California 94607

The Public Health Institute (PHI) is hiring a Deputy Director of Human Resources.

Under general direction from the VP Human Resources, the Deputy Director of Human Resources provides human resources strategic and operational support to the organization, supporting an employee-oriented and high performance culture. The incumbent will ensure compliance with federal and state employment regulations, and provides ongoing evaluation and assessment of HR related programs. This position serves as a backup for the VP HR. Primary responsibilities include: talent acquisition, diversity equity & inclusion, employee relations, EEOC compliance, global human resources and HR systems. Supervises staff for related areas.

PHI is an independent, nonprofit organization dedicated to promoting health, well-being and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally and internationally. PHI was distinguished as one of the top 50 “Best Non-profit Organizations to Work For” by the Non-Profit Times in a national search. To learn more about our meaningful work visit www.phi.org.

Essential Duties & Responsibilities include the following:

Talent Acquisition

  • Directs the development and implementation of processes and procedures related to full-cycle recruitment, employment, onboarding, and internship program.
  • Develops and manages a robust onboarding program, including a revised employee orientation program.
  • Responsible for HR portion of employee orientation presentations, including Principal Investigator Program orientations.

Diversity, Equity, Inclusion

  • Leads organizational effort on Diversity, Equity, and Inclusion (DEI) and coordinates activities in support of DEI initiatives.
  • Develops strategies and initiatives to establish a pipeline for a diverse workforce at all levels of the organization. Responsible for overseeing rollout of new strategies and metrics.
  • Acts as lead for OFCCP/EEOC audits, responding to the agencies and overseeing the compilation of data.
  • Updates annual Affirmative Action Plan.

Employee Relations and Investigations

  • Working in partnership with other HR staff, acts as the lead regarding employee relations issues and investigations. Responds to employee relations issues, including counseling employees or managers, and conducting thorough and objective investigations.
  • Provides guidance to managers and supervisors regarding employee relations topics.
  • At the direction of the VP HR, manages communication with the EEOC, OFCCP, Labor Commission or other agencies regarding discrimination charges and inquiries. Serves as primary PHI contact with the agencies, compiles data and information to respond to claims/charges, consulting with PHI legal counsel as appropriate.
  • Conducts exit interviews.

Global Human Recourses

  • Serves at point person for the hiring and HR administration of international PHI staff.
  • Coordinates with the PHI Operations department, In-country service providers, legal counsel, and the HR leads in the research and implementation for hiring local nationals.
  • Ensures that HR policies, procedures, and roles/responsibilities related to PHI’s global operations are in place.

HR Systems and Operations

  • Develops and oversees various HR systems.
  • Identifies opportunities to improve HR procedures and implements work flow. Establishes HR processes that are efficient, compliant, follow best practices, and are customer focused. Examples: Personnel Action Forms, telecommuting process, personnel files, exit interview process, termination process, I-9 process.
  • HR Metrics: Establishes and oversees the tracking of HR metrics in order to monitor and evaluate organizational objectives and process improvement initiatives. Oversees the generation of reports and statistical information in support of metrics and dashboards for HR


  • Provides broad range of senior generalist support for program and central administrative staff.
  • Coaches and counsels PHI staff on human resources issues; facilitates problem-solving situations at all levels; ensures compliance with company policies and procedures.
  • Participates in special projects and other assignments that require strategic understanding of operational and mission based goals.



  • Ten years of progressive human resources experience, including supervising staff.
  • Human Resources Generalist experience or experience in a variety of HR specialist functions, with progressively more advanced responsibilities.
  • Experience in full-cycle recruitment, including sourcing, networking, interviewing techniques, assessment techniques, offer negotiation.
  • Strong knowledge of diversity, equity, and inclusion (DEI) and experience developing and implementing DEI initiatives.
  • Experience conducting internal HR investigations and interacting with EEOC, OFCCP, Labor Commission or other agencies regarding discrimination charges and inquiries.
  • Experience developing and implementing Affirmative Action plans.
  • Excellent knowledge of employment laws and policies, and ability to interpret and apply laws, regulations, policy.
  • Strong understanding of business/operational processes, preferably for non-profit organizations.
  • Excellent oral and written communication skills.
  • Ability to interact with employees at all levels of the organization
  • Experience managing a staff of HR professionals.
  • Ability to independently lead HR projects.
  • Strong consulting skills to work with managers regarding human resources issues.
  • Excellent analytical, interpersonal, and negotiating skills and presentation skills.
  • Good counseling skills to handle employee relations issues; ability to empathize with individuals at all levels.
  • Ability to be a team player. Must have willingness to work as part of the HR team.
  • Strong conflict management skills.
  • Ability to be a strategic business partner with managers, and assess and anticipate HR related needs.


  • Bachelor’s degree required.
  • HR Certification (SPHR or SHRM-SCP) and/or Master’s Degree in a related field required.

Desired Qualifications:

  • Strong knowledge and experience in global human resources practices and laws preferred.
  • Experience administering PeopleSoft HCM modules preferred.


Posted: 2019-09-17 Expires: 2019-10-17

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Deputy Director of Human Resources

Public Health Institute
Oakland, California 94607

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