15 days old

Business and Human Resources Administrator

The Willem de Kooning Offices
New York, New York 10065
  • Job Type
  • Job Status
    Full Time

The Willem de Kooning Offices seek a highly organized and discreet individual to fill the position of Business and Human Resources Administrator. Reporting to executive management and in support of all programs and staff members, this position will oversee all business administration and human resource needs of the offices. Specifically, this position will implement and develop administrative systems, procedures and documentation, oversee operations and maintenance of office facilities and equipment, benefits administration, risk management and personnel support, while assisting other staff members, as needed. This position does not include the administration of payroll and banking accounts.


Responsibilities include:


  • Administer human resource/ personnel policies and finalize Employee Handbooks.
  • Review and recommend changes to company policies, practices and procedures on personnel matters, as appropriate.
  • Manage benefits, including 401(k), health, dental and vision insurance, worker’s compensation, transit benefits, etc.
  • Manage employee leave and attendance.
  • Stay informed on changes in federal, state, and local labor laws to maintain compliance with personnel policies, and administer notices regarding HR policy to staff members.
  • Work with executive management to determine staffing needs and recruit for key positions through sourcing and interviews.
  • Maintain staff structure by preparing and updating job requirements and descriptions.
  • Administer onboarding and termination processes, handling all related paperwork and benefits orientations for new hires and cancellations for those leaving.


  • Manage vendor accounts, leases, commercial insurance policies, subscriptions, and memberships; order publications as required.
  • Purchase office and kitchen supplies, equipment and furnishings, and maintain inventories.
  • Maintain relationships with vendors.


  • Process invoices for payment and monitor office expenditures.
  • Prepare and maintain project budgets as required.
  • Liaise with Foundation bookkeeper and accountants for tax-filing, recordkeeping and yearly audits.


  • Provide primary contact for non-staff, building management, security, cleaners, and voice/data and IT vendors.
  • Provide direction for staff IT concerns.


  • Organize and maintain the offices’ administrative, historical and art-related filing systems.
  • Manage and oversee any office construction/ renovation work, and/or future move to new facilities.
  • Manage maintenance and safety of office facilities.


Job requirements:


  • 5 or more years’ prior experience in office administration and human resources. Knowledge of bookkeeping and accounting is a plus.
  • Bachelor’s degree or higher in business, human resources management, or related field.
  • Human Resources Certification (PHR, SPHR, or SHRM) preferred.
  • Proficiency in administering retirement programs.
  • Proficiency in evaluating and managing insurance and benefits policies.
  • Proficiency in managing project budgets.
  • Excellent math, analytical and computer skills with understanding of IT concepts and an ability to troubleshoot basic problems.
  • Proficiency in Windows, Microsoft Office Suite, QuickBooks, and FileMaker Pro.


The winning candidate must demonstrate: Strong writing and proofreading skills; strong interpersonal skills and the ability to work well with staff at all levels; multi-tasking skills; the ability to anticipate the needs and consequences of situations and actions; an eye for detail and fastidious work habits to work effectively within our specialized systems. Be a self-starter with the ability to take direction. Be a team player willing and able to run occasional office errands. Candidates must be able to maintain strict confidentiality. Prior experience in a visual arts organization is a plus.


Salary commensurate with experience. Comprehensive benefits package, including health insurance, retirement plan, TransitChek, paid sick leave and vacation.


Interested parties should submit a cover letter, resumé, writing sample, and 3 professional references to info@dekooning.org.


The Willem de Kooning Foundation is an Equal Opportunity Employer.


The Foundation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability, or military or veteran status. In addition to federal law requirements, the Foundation complies with applicable state and local laws governing nondiscrimination in employment.


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Business and Human Resources Administrator

The Willem de Kooning Offices
New York, New York 10065

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Business and Human Resources Administrator

The Willem de Kooning Offices
New York, New York

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