25 days old

Benefits Specialist

The Ameriecan Hospital Association
Chicago, Illinois 60606
  • Job Type
  • Job Status
    Full Time

The American Hospital Association (AHA) is a national organization that represents and serves all types of hospitals, health care networks, and their patients and communities. We are currently seeking a Benefits Specialist for the Human Resources department in our downtown Chicago office.

Essential Functions

  1. Maintains HRIS system and vendor portals to process and all benefits including benefit enrollments, terminations, dependent changes, address changes and legally mandated benefit data. Completes setup for open enrollment and life event modules annually.

  2. Serves as direct contact for all employee benefit questions and responds timely to all phone and email inquiries. Researches issues and works with vendors to ensure resolution of issues.

  3. Conducts benefits orientation and training activities for new hires, managers, related to qualifying events, open enrollment, etc. Plans and coordinates benefits events with vendors and administrative services. Creates and updates benefits communication materials such as flyers, emails, presentations and websites.

  4. Processes payments for all benefit invoices ensuring accuracy and timely premium payments verifying participants are added and removed.

  5. Ensures compliance with all benefits policies and plan documents as well as benefits related federal and state regulations such as HIPAA, COBRA, FMLA, etc. Maintains electronic and hardcopy benefit records.

  6. Prepares benefits related reports and spreadsheets related to contributions and enrollments and assists with annual reporting and audits including 401(k) compliance testing, annual plan audit and Form 5500 filings.

  7. Leads employee activities committee and assists in planning and executing employee celebrations for anniversaries and retirements.

  8. Administers all aspects of leave of absence and disability programs including providing policy information to employees, working closely with our third-party administrator, communicating with managers, providing timely pay updates to our payroll team, creating benefit premium invoices and monitoring cases.

  9. Maintains standard operating procedures and recommends and implements process improvements. Keeps abreast of benefits administration best practices and enhancements.

  10. Performs other duties as assigned by supervisor.


We offer an excellent total compensation package, which includes medical/dental coverage (PPO/HMO), vision care, life insurance, short and long-term disability plans, 401(k), tuition reimbursement, paid vacation/holidays/sick days, wellness programs and more!

The American Hospital Association (AHA) is an Equal Opportunity Employer.  We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other legally protected characteristics. We will provide reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please call (312) 422-3000 and ask for the Director, Human Resources and let us know the nature of your request and your contact information.

The AHA participates in the E-Verify Program.




Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.



  • Bachelor's degree in Human Resources or Business Management.

  • 3-5 years overall experience with a minimum 3 years of benefits administration experience is required.

  • Knowledge Requirements: Knowledge of benefit plan design and administration for a variety of benefits including: medical, dental, vision, wellness, disability, life, voluntary benefits and 401(k). Knowledge of benefit regulations such as, HIPAA, ERISA and COBRA is required. Knowledge of best practices for benefits communications.

  • Technical Requirements: Intermediate computer and Microsoft Office (Word, Excel, PowerPoint, Outlook) skills are required. Experience with performing lookups and pivot tables in Excel. Experience with a human resource information management system (HRIS) is required; Ultimate Software is a plus. Experience with benefit vendor portals and maintaining records within these systems is required. Ability to run reports within an HRIS system and compare data within the reports. Ability to learn new technologies and possess the technical aptitude required to understand flow of data through systems as well as system interaction.

  • Abilities Required: Excellent attention to detail skills, problem solving skills, analytical skills and research skills. Ability to work independently as well as part of a team. Ability to prioritize and manage multiple projects and meet deadlines. Proven ability to build and maintain relationships with internal and external partners. Ability to continually develop and maintain current benefits program knowledge. Proven ability to educate others on benefits policies and programs.


Posted: 2018-12-27 Expires: 2019-01-26

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Benefits Specialist

The Ameriecan Hospital Association
Chicago, Illinois 60606

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