27 days old

Benefits & HRIS Specialist

Simons Foundation
New York, New York
  • Job Type
    Employee
  • Job Status
    Full Time

About Us

 

 

The Simons Foundation is a private foundation established in 1994 in New York City by Jim and Marilyn Simons. With an annual grants and programs budget of $300 million, the foundation’s mission is to advance the frontiers of research in mathematics and the basic sciences.

 The Mathematics & Physical Sciences program supports work in mathematics, theoretical computer science and theoretical physics. The Life Sciences program works to advance basic research in life sciences, with, among other efforts, large grant programs in ocean ecology and in the origins of life.

 The Simons Foundation Autism Research Initiative (SFARI) is a campaign that aims to improve the understanding, diagnosis and treatment of autism by funding innovative research of the highest quality and relevance. SFARI also supports the editorially independent autism research news site Spectrum.

 In 2016, the foundation launched the Flatiron Institute (FI), a multidisciplinary institute whose mission is to advance scientific research through computational methods, including data analysis, modeling and simulation. The FI hosts scientists and collaborating expert programmers who work to create, deploy and support new state-of-the-art computational methods.

Outreach & Education supports and promotes scientific literacy in society generally. Specifically, the program supports the nonprofit Math for America and the independent science news site, Quanta Magazine. This program’s Science Sandbox initiative seeks to unlock scientific thinking in all people, so that science becomes a more integral part of culture.

The foundation pursues its mission through its grant-making division, comprising programs in Mathematics & Physical Sciences, Life Sciences, Education & Outreach and autism research, and through its internal research division, the Flatiron Institute.

POSITION SUMMARY

The Benefits & HRIS Specialist fills a key role in serving as a first point of contact for many HR-related inquiries. The position is responsible for working with employees, managers, payroll and benefits carriers to coordinate several key functions and processes in the HR department including: payroll, salary administration, relocation, timekeeping and benefits administration including retiree health benefits. 

Externally, the Benefits & HRIS Specialist is also responsible for the operational relationships with the Foundation’s benefits carriers and, as such, will be the primary contact with carriers and brokers. The position will also ensure that plans are administered in compliance with federal, state and local law.

 

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

  • Manage the full onboarding process for employees — This includes working with managers and recruiters to ensure that all necessary forms are completed in a timely manner, providing or coordinating initial benefits orientation for employees, assisting with online benefits enrollment processes, providing relocation counselling and support when needed, calculating federal tax status using Tax Navigator for foreign nationals and ensuring all required employee information is entered into the HRIS.
  • Manage the full offboarding process for employees — This includes working with managers to ensure that all necessary forms are completed in a timely manner, providing or coordinating a benefit exit interview for employees and coordinating the post-termination COBRA administration process.
  • Assist with the salary administration process and provide ongoing support and guidance to employees and managers working with recruiters and HR managers as necessary — This includes processing salary and status changes, promotions, disability and other types of leave, reviewing federal tax status using Tax Navigator for foreign nationals and maintaining up-to-date leave balances.
  • Provide tier-one support to employees with problems relating to HR technology systems including employee self-service, time and attendance, and performance management systems. Provide support to employees and managers in relation to HR policies and systems, employee benefits plans, payroll processes, performance management and employee relations issues, working with HR managers as necessary.   
  • Administer leave for employees including the foundation’s parental leave, FMLA, PFL, short-term and long-term disability, unpaid absences, extended child-care leave, coordination of benefits, maintenance of time records and coordinating leave with leave carriers. 
  • Comply with federal, state and local legal requirements affecting employer-sponsored plans by maintaining professional and technical knowledge of existing and new legislation; obtain opinions of qualified experts when necessary; advise management of needed actions; file reports and disclosures required by the Department of Labor, the Internal Revenue Service, insurance commissioners in the various states and other regulatory agencies.
  • Ensure the completeness and accuracy of benefit plan documents produced by insurance carriers, including Summary Plan Descriptions, Certificates of Insurance, Benefit Summaries and service agreements; prepare communication materials announcing new benefit plans and plan changes to active employees and retirees; support the annual open enrollment process; support biannual wellness events; update and reissue existing benefits communications as needed. 
  • Resolve employee questions and problems by interpreting benefit policies and procedures; intercede with insurance carriers and brokers on claims issues as they arise to ensure quick, courteous resolution. 
  • Create, reconcile and approve billing statements for payment.
  • Maintain electronic employee files in the Workday system.
  • Run ad hoc Workday reports as requested by managers and HR.
  • Assist with various HR-related administrative tasks, special projects and reports — These are often highly confidential and/or urgent.

 

MINIMUM QUALIFICATIONS

Education

  • BA or BS degree is preferred.

Experience

  • Three to four years of progressively responsible HR experience, preferably in benefits administration and/or HRIS.
  • Workday experience is strongly preferred. 

 Related Skills & Other Requirements

  • Familiarity with HR principles and laws
  • Strong analytical skills
  • Experience with database systems and Excel
  • Outstanding interpersonal skills and ability to work collaboratively
  • Strong customer service orientation
  • Ability to work effectively with minimal supervision
  • Superior verbal and written communication skills
  • Ability to effectively handle multiple situations simultaneously
  • Ability to maintain tact and confidentiality at all times

 

REQUIRED APPLICATION MATERIALS

  • Please submit a résumé and cover letter stating your interest in the position.


The Simons Foundation’s Diversity Commitment

 Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment. The Simons Foundation provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status or any other protected category under federal, state and local law.

Categories

Posted: 2018-11-16 Expires: 2018-12-16

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Benefits & HRIS Specialist

Simons Foundation
New York, New York

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