7 days old

Benefits Coordinator

Wiley Rein LLP
Washington, District of Columbia 20006
  • Job Type
  • Job Status
    Full Time

The Benefits Coordinator under the direction of the Director of Benefits will be responsible for assisting with administration of all employee benefits; updating HRIS systems; providing support on special projects, and reporting.    


The Firm requires that the duties and responsibilities of this position be performed onsite during scheduled work hours.    

• Provides expert and accurate advice to employees on issues relating to employee benefits   

• Administers various employee benefit programs, to include, but not limited to, group insurance, life, medical, dental, accident and disability, pensions, investments, and savings   

• Enrolls new employees in benefit plans and assists employees in calculating cost of optional coverage    

• Processes status changes in a timely and accurate manner; performs data entry of benefits and retirement information; assembles various benefits packages; conducts the clearance process for employees separating their employment and assists employees with issues on claims   

• Conducts benefit orientation presenting an overview of new and existing plan information during new employee orientations and annual enrollment   

• Assists in the day to day administration of defined contribution and defined benefit plan   

• Understands retirement plan regulations, including ERISA   

• Works with the Director of Benefits and the Firm’s actuary on administration of a traditional defined benefits plan   

• Creates and revises existing benefits forms, letters, and policies   

• Coordinates, creates or leads benefit related seminars such as retirement, and health fairs.   

• Works with the Wellness Committee to design Wellness Programs and may serve as the lead person in coordinating and executing events   

• Assists Director of Benefits with all benefit related projects including open enrollment, plan changes, implementation of policies and procedures, etc   

• Responds to routine health and retirement plan inquiries from employees   

• Prepares, organizes and maintains the storage of benefits files both hard copy files and electronic documents   

• Works with retirement administrator and outside vendors to ensure audit compliance with 401k plan and annual 5500 filings. Conducts related analysis to support audit requirements.   

• Maintains the Benefits Intranet page (page design, permission, creating new pages, adding and removing content, links and contacts, etc.)   

• Enters new employee data and process enrollments, changes, and terminations in HRIS and with respective benefit vendors   

• Liaison with Payroll and other HR team members to ensure benefit data related to pay is accurate   

• Prepares and processes invoices and payments to benefit vendors and carriers    

• Administer the Firm’s backup childcare, parking, and other qualified transportation benefits   

• Assist with annual benefits fair, and other benefit information sessions, including interfacing with vendors and planning sessions/events    

• Troubleshoot claims issues with insurance vendors   

• Process COBRA letters and reconcile payments   

• Generate various reports using HRIS    

• Leads benefit-related projects as needed    



• Position operates in a professional office environment which is usually quiet to moderate   

• Position requires that the employee have the ability to multi-task in a fast-paced work environment   



• Ability to communicate professionally and effectively, both in oral and written form   

• Ability to multi-task, prioritize/coordinate deadlines and track progress of tasks   

• Ability to organize work flow and use time efficiently   

• Ability to demonstrate attention to detail and accuracy   

• Ability to work independently as well as in a team environment   

• Ability to adapt to change and balance competing demands   

• Must maintain confidentiality of work-related information and material   

• Flexibility to work overtime on an as-needed basis   

• Possess an understanding of the retirement and health and welfare plan provisions   

•Ability to effectively communicate sensitive information at all levels of the firm with discretion and confidence   

• Highly proficient in MS Excel, Word, Power Point   



• Bachelor’s degree or equivalent experience   

• 2-5 years progressive experience in benefits administration   

 This description outlines the basic requirements of this position. It is not intended to be a complete description as other duties may be assigned.    

**Wiley Rein is an Equal Opportunity Employer with a strong commitment to the achievement of excellence, diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other characteristic protected by law.   

***This Organization Participates in E-Verify. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.    



Posted: 2019-08-09 Expires: 2019-09-08

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Benefits Coordinator

Wiley Rein LLP
Washington, District of Columbia 20006

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