11 days old
2018-07-032018-08-02

Benefits Administrator

Korman Communities
Plymouth Meeting, Pennsylvania 19462
  • Job Code
    SHK203
  • Job Type
    Employee
  • Job Status
    Full Time
  • Shift
    1st Shift

Korman Communities, a fourth generation family owned company is growing and we’re looking for new Team Members to join our family. At Korman Communities, we recognize our team members are the most important asset we have, and we strive to provide every individual the opportunity to excel. We strive to create a fun place to work and serve the residents of our Pennsylvania, New Jersey, New York, California and D.C. properties.

 

Today, Korman Communities’ portfolio is comprised of more than 20 properties, ranging from suburban garden-style and mid-rise communities to urban high-rise buildings, all operating under two exciting and innovative residential multi-family brands: AKA and AVE. Currently we have over 750 Team Members across the five states, and we're continuing to grow.

 

Korman Communities is currently seeking a Benefits Administrator to work out of the Corporate Office in Plymouth Meeting, PA. The Benefits Administrator, a role that is new to the company, will report directly to the Director of Human Resources. Since this is a new role, the Team Member who comes into this role will have the unique opportunity to expand on what the position can do for the company as a whole.

 

The ideal candidate for this position needs to have experience implementing insurance plans, working with insurance carriers, reconciliation of bills and working in a payroll system, ideally ADP. This candidate needs to have solid experience in these areas and the ability to take charge from the beginning. Additional qualifications include excellent communication skills, both written and verbal in English (additional languages a plus), ability to maintain the highest degree of integrity and confidentiality with personnel and payroll information, has the capacity to work independently and with a team and have strong computer experience in programs like Microsoft Office, ADP and Adobe.

 

This position is considered an associate to early management position. Someone with 2-3 years of previous HR/ Benefits experience.

 

While this position is primarily located at the corporate office, there will be required travel throughout the entire month of July following the week of the fourth each year to the properties to roll out the new benefits. There will also be travel to properties throughout the year for Safety Walks with our Workers Compensation carriers and to rollout and check in on the Wellness Program.

   

Below is a more detailed review of the position, however this may will not include every aspect of the position. Responsibilities may change as the position evolves.

 

Responsibilities:

 

Benefits

  • Responsible for benefit plans and enrolling/removing/changing Team Members in the systems

  • Serve as primary contact for plan vendors and brokers.

  • Coordinate transfer of data to external contacts for services, premiums and plan administration.

  • Administer insurance plans, including enrollments and terminations.

  • Process required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions.

  • Serve as the COBRA administrator for the company.

  • Manage annual open enrollment period of each year. Arrange for distribution of plan summary materials and required notices, assist with communicating changes to Team Members and arrange for onsite representation by providers.

  • Process monthly billings from insurance providers. Review billings for accuracy, codes and advances for payment. Resolve discrepancies with carriers, payroll and the company. Reconciles benefits statements.

  • Act as a liaison with various insurance carriers and foster effective relationships with client representatives.

  • Involved with open enrollment process including quarterly meetings with insurance brokers, open enrollment period (visiting all properties to update on new plans) and open enrollment period ensuring any additions/changes/removals are done

  • Work with properties on a monthly basis to ensure new hires enroll or waive coverage prior to the due date

  • Resolving benefits-related concerns and issues

  • Providing timely assistance to team members regarding benefit questions and issues.

  • Create and run a Wellness program for the company

  • Coordinate and assist with the ACA benefits reporting requirements.

 

Leaves

  • In charge of the implementation and tracking all leaves (Federal and State) for the company, including communication with necessary Team Members

  • Responsible for ensuring each State and Property are aware of State and Federal Leave laws and requirements as well as any leaves required by the Collective Bargaining Agreement

  • Responsible for the lifecycle of any leave requests: initial requests, review of information, follow-up, interactive dialogue with Team Member and Manager, documentation, and tracking.

  • Tracks reimbursements and works with the Team Members on payment for insurance/Union dues owed to the company while Team Members are on leave

  • Coordinates the administration of the return from leave process, including applicable paperwork, notifications and verifies any applicable payroll adjustments are processed

 

Safety/Workers Compensation

  • Manage organization's safety efforts

  • Conduct yearly safety walks at the properties with PMA to ensure the properties are remaining safe

  • Conduct training programs and safety committees to keep safety as a priority at the properties

  • Ensures that the workers’ compensation program is managed in accordance with applicable OSHA and workers’ compensation laws.

  • Administers all aspects of leave and workers’ compensation programs. Provides extensive case management and coordinates administrative aspects of the cases and claims. Conducts/coordinates investigations into all reported workers’ compensation claims.

  • Act as a backup to Risk Manager in entering claims and initial contact with Case Manager

  • Effectively communicates with the injured Team Member, Manager, and Case Manager during and after injury to ensure proper and timely communication

  • Manages all administrative aspects of leave and workers’ compensation claims to include tracking hours used/taken and working closely with Payroll to ensure that pay for associates is accurate and correct.

  • Works closely with Team Members to ensure that all relevant completed medical documentation is submitted for timely review. Maintains appropriate contact with all Team Members on leave and coordinates all aspects of return to work

  • Conducts investigations of alleged fraudulent activity of all leave cases and workers’ compensation claims

 

 Other 

  • Responsible for new hire process from a corporate level – ensuring paperwork is complete and correct, communicate directly with properties, send through ADP

  • Yearly audits of Team Members without beneficiaries and/or emergency contacts

  • Verifies I-9 documentation and maintains I-9 files.

  • Maintaining Team Member personnel files to ensure legal compliance.

  • Complete Team Member verifications and unemployment inquiries

  • Other duties as assigned.

Requirements

Desired Skills:

  • Ability to maintain confidentiality

  • Ability to work as a member of a team and also independently

  • Ability to respond to directions and suggestions

  • Maintain professional appearance and attitude appropriate to the position

  • Be prompt and dependable

  • Meticulous attention to detail

  • Strong ability to multitask and meet required deadlines

  • Skills Needed: Motivational, verbal communication, written communication and manageability

 

Required Qualifications:

  • Bachelor’s degree or equivalent experience.

  • Proficiency in English (written and oral). Additional language skills are an asset.

  • Strong Microsoft office experience, especially Excel and Word

  • Previous experience in the hospitality industry highly preferred.

  • At least 4 years of Human Resources experience

  • At least two years’ experience in benefits administration

  • Must maintain the highest degree of integrity and confidentiality with personnel and payroll files

  • Must be able to travel by air, train and personal vehicle (travel is expensed)

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Benefits Administrator

Korman Communities
Plymouth Meeting, Pennsylvania 19462

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Benefits Administrator

Korman Communities
Plymouth Meeting, Pennsylvania

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