15 days old

Accounting and Payroll Specialist

VASCO Data Security
Chicago, Illinois
  • Job Code
  • Job Type
  • Job Status
    Full Time

The Accounting and Payroll Specialist is part of the Americas and APAC accounting group and will focus on the accounts receivable, accounts payable and payroll processes. This position is responsible for timely processing of customer payments, collections, vendor invoices, and payroll. The role will contribute to a timely and accurate month end close process by completing daily reconciliations in accordance with GAAP and internal policies.  The Accounting and Payroll Specialist will perform various accounting functions in support of established internal controls for the segregation of duties within the accounting team


Accounting (80%):
• Cash applications - applying payments on a timely basis
• Collections - Contacting customers and vendors to secure timely payments
• Completes internal audits of transactions as necessary
• Compiles bank reports for bank reconciliations  
• Reconciles A/R sub-ledger to general ledger during month end process
• Sends customer invoices and statements according to schedule
• Accounts Payable - Daily vendor system entry
• Code vendor invoices in collaboration with the Senior Accountant
• Prepares payments for processing
• Reconciles vendor statements
Payroll (20%):
• Responsible for preparation and processing of semi-monthly payroll in the US.
• Responsible for data entry into ADP payroll application (including new hire set up, status changes, approved bonus and commission payments, PTO taken amounts, expense reimbursements, benefit deduction changes, address changes, direct deposit changes, tax changes, retroactive payments, severance payments, PTO payout, LTIP payout etc.).
• Work with various ADP and needed jurisdictions to ensure that new setups are completed PRIOR to payroll entry date
• Audit ADP tax setup reports to ensure that YTD wage reporting is correct.
• Audit state setups to ensure that all open jurisdictions have an active wage reporting in a given quarter.
• Close out jurisdictions with zero wage reporting prior to quarter close.
• Audit SUI rate annually to ensure that company has the lowest experience rate possible.
• Review payroll preview with emphasis on employee change report and non-recurring entries.
• Submit final payroll preview to Finance.
• Submit final payroll in ADP.
• Serve as main employee contact for payroll issues.
• Coordinate with other internal compensation / commission system administrators for overall corporate processes.
• Maintains vacation, sick leave and worker's compensation records if needed.
• Audit annual PTO reset/transfer report to ensure that employee forfeiture and carryover balances are correct annually.
• Attend ADP training pertaining to system changes, compliance and regulatory changes.
• Maintain employee Payroll files.
• Degree in Accounting, with 1 year of relevant experience preferred
• Experience resolving vendor and customer inquiries and accounts
• Minimum three years of payroll experience; experience with ADP payroll process preferred
• Ability to multi-task and prioritize work effectively
• Strong attention to detail and work ethic, and positive mindset
• Ability to work in a global context, with business users in different locations world-wide
• Ability to maintain confidentiality and exercise extreme discretion


  • Administrative

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Accounting and Payroll Specialist

VASCO Data Security
Chicago, Illinois

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Accounting and Payroll Specialist

VASCO Data Security
Chicago, Illinois

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